Executive Personal Assistant

One of our prestigious clients is looking to hire a Executive Personal Assistant (PA) In the Oil & Gas Industry who will be responsible for but not limited to:

Job Summary

To provide highlevel administrative support to our executives within the dynamic and fastpaced Oil and Gas industry. The ideal candidate will have 5 to 15 years of relevant experience excellent organizational skills and the ability to handle confidential information with discretion. This role requires a proactive and detailoriented individual who can thrive in a challenging and demanding environment.

Responsibilities

• Manage and maintain executives schedules appointments and travel arrangements.
• Act as the primary point of contact between executives and internal/external stakeholders.
• Prepare and organize meetings conferences and events; coordinate logistics and ensure all necessary materials are available.

• Draft proofread and edit correspondence reports and presentations on behalf of executives.
• Handle incoming and outgoing communication including emails phone calls and other forms of correspondence.
• Prioritize and respond to inquiries on behalf of executives ensuring timely and effective communication.

• Maintain a comprehensive and organized filing system for documents records and other relevant information.
• Conduct research and compile data as required by executives for decisionmaking purposes.
• Keep executives informed of important updates deadlines and priorities.

• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Ensure compliance with company policies and industry regulations regarding data protection and confidentiality.
• Assist in coordinating and managing various projects ensuring deadlines and objectives are met.
• Collaborate with different departments to gather information and facilitate seamless project execution.

• Track and reconcile expenses ensuring accuracy and adherence to company policies.

• Anticipate and address potential issues before they arise providing proactive solutions.

Qualifications and Requirements:

• Bachelors degree in business administration management or a related field.
• 5 15 years of experience as an Executive Personal Assistant preferably within the Oil and Gas industry.
• Strong proficiency in office software (Microsoft Office suite email management etc.).
• Exceptional organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proven ability to maintain confidentiality and handle sensitive information.
• Flexibility to adapt to changing priorities and work outside regular business hours if necessary.

Remote Work :

No