One of our prestigious clients is looking to hire a Executive Personal Assistant (PA) In the Oil & Gas Industry who will be responsible for but not limited to:
Job Summary
To provide highlevel administrative support to our executives within the dynamic and fastpaced Oil and Gas industry. The ideal candidate will have 5 to 15 years of relevant experience excellent organizational skills and the ability to handle confidential information with discretion. This role requires a proactive and detailoriented individual who can thrive in a challenging and demanding environment.
Responsibilities
- Manage and maintain executives schedules appointments and travel arrangements.
- Act as the primary point of contact between executives and internal/external stakeholders.
- Prepare and organize meetings conferences and events; coordinate logistics and ensure all necessary materials are available.
- Draft proofread and edit correspondence reports and presentations on behalf of executives.
- Handle incoming and outgoing communication including emails phone calls and other forms of correspondence.
- Prioritize and respond to inquiries on behalf of executives ensuring timely and effective communication.
- Maintain a comprehensive and organized filing system for documents records and other relevant information.
- Conduct research and compile data as required by executives for decisionmaking purposes.
- Keep executives informed of important updates deadlines and priorities.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Ensure compliance with company policies and industry regulations regarding data protection and confidentiality.
- Assist in coordinating and managing various projects ensuring deadlines and objectives are met.
- Collaborate with different departments to gather information and facilitate seamless project execution.
- Track and reconcile expenses ensuring accuracy and adherence to company policies.
- Anticipate and address potential issues before they arise providing proactive solutions.
Qualifications and Requirements:
- Bachelors degree in business administration management or a related field.
- 5 15 years of experience as an Executive Personal Assistant preferably within the Oil and Gas industry.
- Strong proficiency in office software (Microsoft Office suite email management etc.).
- Exceptional organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proven ability to maintain confidentiality and handle sensitive information.
- Flexibility to adapt to changing priorities and work outside regular business hours if necessary.
Remote Work :
No