Event Coordinator Hospitality Group Freelance
Posted on :
18-02-2023
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Job Description
ITP Media Group (ITP) is one of the largest media companies in the Middle East, with a portfolio of more than 80 brands. The company delivers quality up to date content to its readers, viewers, delegates and guests through digital, print, events, awards, video content, social media platforms and social media influencers.These brands include major international and regional names such as Time Out, Arabian Business, Harper s Bazaar, Construction Week, Esquire and GQ.
ITP Media Group is looking for a dynamic, tenacious Events Coordinator to spearhead live activations and events across brands including Time Out, Caterer Middle East, Hotelier Middle East and Commercial Interior Design.
An experienced events professional, you will be well versed in managing clients and stakeholders, while also keeping a tight rein on suppliers and cost management. You will have a passion for big ideas and creative executions, and be comfortable leading a range of events, from 100-person conferences to 1,000-person gala dinners.
Requirements
KEY RESPONSIBILITIES
- End-to-end management of events across consumer media brands including Time Out Dubai and Time Out Abu Dhabi, and industry media brands including Hotelier Middle East and Caterer Middle East.
- Develop work breakdown structures, cost tracking, procurement and project plans, ensuring all stakeholders are clear on an event s objectives and metrics for success.
- Manage internal and external clients, as well as event partners and sponsors.
- Negotiate, liaise and collaborate with suppliers across verticals including AV, build and fabrication, furnishing, fit-out and entertainment.
- Collaborate with the editorial, creative and commercial teams, making sure all departments are clear what is required for an event.
- Provide regular reporting on project progress to agreed timelines.
- Ensure events are delivered to a high standard, and in accordance with the department s brand guidelines, goals and objectives.
Technical Competencies
- Bachelor s Degree in event management, or 5 years equivalent work experience in a related field
- At least 5 years of industry-related experience
- Industry knowledge of building and managing conferences, gala dinners and experiential marketing
- Proven event planning and delivery experience
- Event management
- Project management
- Cost management
- Team management
- Supplier management
- Client management
- Ticketing and table sales
Behavioural Competencies
- Accountability
- Adaptability
- Attention to detail
- Collaboration
- Communication
- Creativity
- Decision making
- Initiative
- Planning and prioritization
- Proactivity in reporting
- Problem solving
- Relationship management
- Teamwork
PERSON REQUIREMENTS
- A demonstrable passion for and excellent knowledge of event management and execution
- Bursting with creative ideas for new events and experiential formats and IPs
- Equally excited by large- and small-scale projects and events
- Demonstrated desire to build a great business.
- Highest standard of accuracy and attention to detail.
- Excellent organisational skills and ability to prioritise accordingly.
- Experience managing external suppliers and demanding clients
- The ability to work quickly to tight deadlines under pressure.
- Flexibility and a professional approach at all times.
- Ability to work in and contribute to a fun and dynamic team-based environment.
QUALIFICATIONS
- Min. Bachelors University Degree, preferably in event management or related field
- Must have a minimum of eight years experience in events, at least three in a senior event management role
EXPERIENCE
- Previous experience leading consumer or B2B events at large scale
- Previous experience leading consumer or B2B events at small scale
- Previous experience managing suppliers
- Previous experience managing clients
- Previous experience managing event costs
Benefits
Being an ITP employee is an opportunity to be part of the largest content creation house in the region and provides the luxury of working with global brands and experienced industry leaders. To ensure we invest in the development of our team, employees are given access to a variety of learning resources and exciting career development opportunities.
We believe in recognizing the passionate efforts of our team members. Our employees are rewarded by competitive tax-free remuneration, medical insurance and a generous leave entitlement scheme.
KEY RESPONSIBILITIES End-to-end management of events across consumer media brands including Time Out Dubai and Time Out Abu Dhabi, and industry media brands including Hotelier Middle East and Caterer Middle East. Develop work breakdown structures, cost tracking, procurement and project plans, ensuring all stakeholders are clear on an event s objectives and metrics for success. Manage internal and external clients, as well as event partners and sponsors. Negotiate, liaise and collaborate with suppliers across verticals including AV, build and fabrication, furnishing, fit-out and entertainment. Collaborate with the editorial, creative and commercial teams, making sure all departments are clear what is required for an event. Provide regular reporting on project progress to agreed timelines. Ensure events are delivered to a high standard, and in accordance with the department s brand guidelines, goals and objectives. Technical Competencies Bachelor s Degree in event management, or 5 years equivalent work experience in a related field At least 5 years of industry-related experience Industry knowledge of building and managing conferences, gala dinners and experiential marketing Proven event planning and delivery experience Event management Project management Cost management Team management Supplier management Client management Ticketing and table sales Behavioural Competencies Accountability Adaptability Attention to detail Collaboration Communication Creativity Decision making Initiative Planning and prioritization Proactivity in reporting Problem solving Relationship management Teamwork PERSON REQUIREMENTS A demonstrable passion for and excellent knowledge of event management and execution Bursting with creative ideas for new events and experiential formats and IPs Equally excited by large- and small-scale projects and events Demonstrated desire to build a great business. Highest standard of accuracy and attention to detail. Excellent organisational skills and ability to prioritise accordingly. Experience managing external suppliers and demanding clients The ability to work quickly to tight deadlines under pressure. Flexibility and a professional approach at all times. Ability to work in and contribute to a fun and dynamic team-based environment. QUALIFICATIONS Min. Bachelors University Degree, preferably in event management or related field Must have a minimum of eight years experience in events, at least three in a senior event management role EXPERIENCE Previous experience leading consumer or B2B events at large scale Previous experience leading consumer or B2B events at small scale Previous experience managing suppliers Previous experience managing clients Previous experience managing event costs
Employment Type
Full Time
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