Office Service Senior Associate

Responsibilities
• Reports to Office Manager
• Ensures the smooth operation of the office, by coordinating administrative support across the office and ensures that the office is supported in an efficient and effective manner.
• Manage office facilities, manage office maintenance & cleaning, manage employee access passes, manage desk allocation & parking access, actively taking part with emergency response teams and be an HSE champion
• Career Coach for OAs & drivers, leave cover for Office Manager
• Manage Driver’s and Office Assistant’s schedules (including annual leave) and monthly meeting
• Oversees Cafe operator – Deal with daily issues with cafe – including private area booking
• Liaising for HC induction and news joiners orientation
• Print hub management
• Manage external (Infofort) requests -collection and delivery
• Review office policies and procedures to maximise efficiencies
• Adhere to the allocated budget for the Office Services function
• Propose costs saving solutions as appropriate
• Work with procurement with regards to office needs (supplies,
• consumables)
• Support the office manager with budgeting and space allocation