صاحب العمل نشط
o Greet visitors and answer and direct phone calls
o Provide general support to visitors
o Receive and sort incoming mail and deliveries as well as managing outgoing mail and deliveries
o Monitor and maintain office supplies inventory and branded stationary including business cards
o Monitor and manage samples inventory, assisting with visitor gifts, seasonal gift baskets and the delivery of the same
Operations
o Manage contract and price negotiations with office vendors, service providers and office lease
o Manage and maintain company licenses, VAT certificates and agreements
o Responsible for office layout and maintaining IT infrastructure
o Maintain the office condition and arrange necessary repairs or maintenance work
o Ensuring that health and safety policies are up to date
o Plan in-house or off-site activities and conferences (local/international)
HR & Legal
o Maintain knowledge and update management about new rules and regulations related to labour, immigration etc.
o Manage and maintain residence visas and labour cards as well as liaise with PRO for renewals, changes or cancellations
o Prepare letters, NOC or salary certificates for employees as needed
Employees
o Manage and maintain employee personal records and contracts
o Prepare employees expense records on a monthly basis
o Responsible to negotiate and ensure every employee is covered with company health and travel insurance etc. .
o Liaise with travel agent to assist employees with flights, transport, hotel bookings and necessary visas for travel
o Manage vacation schedule and monthly reporting to Payroll
o Take care of arrangements for international visitors to the region
Office
o Responsible for office administration budgets
o Manage relationships with vendors, service providers and landlord ensuring that all items are invoiced and paid on time
Banking Relationship
o Manage all banking documents including service agreements, cheque books, updated POA/signatories
o Liaise with corporate Finance on banking relationship
Vendor Management
o Upload, process and track invoices in SAP workflow
Support Finance for ad-hoc requests
? First point of contact for consumer queries and complaints on SAP system and all social media platforms in the region
دوام كامل