Office Coordinator - (Emirati Talent)

• Greeting clients visitors and staff with in a professional and courteous demeanor and managing check-ins with efficiency.
• Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism.
• Coordinating conference room bookings and ensuring meeting spaces are prepared and well-equipped for use.
• Handling mail and deliveries including sorting distributing and scheduling courier pickups as needed.
• Maintaining a clean and organized reception area with high standards.
• Assisting with administrative tasks such as filing data entry and preparing documents or reports for meetings.
• Monitoring and ordering office & pantry supplies in collaboration with the facilities or procurement team.
• Adhering to security protocols by managing visitor logs issuing access badges and monitoring building entry procedures.
• Coordinating the process of obtaining building permits and supporting employees with building and parking access.
• Arranging business cards for new recruits.
• Helping guests by coordinating with internal teams to arrange refreshments during meetings.
• Processing contracts renewal for Admin services on for Dubai and Kuwait.
• Prepare and process invoices for approval ensuring timely payments to vendors and service providers.
• Liaising with accounts for Invoice processing.
• Supporting Brand teams with shipping of brand materials
• Supporting PTP team with shipping of corporate card documents for Pharma and Aesthetics
• Any Adhoc support that may be needed/requested.

Function Responsibilities:

• Raising shopping carts/ Purchase Orders
• Processing invoices
• Uploading contracts on MAP contract database

Qualifications :

In compliance with local employment requirements & regulations. This position is open to Emarati nationals only. 

•  02 years of experience in a similar administrative or receptionist role.

• Strong interpersonal and communication skills.

• Professional appearance and demeanor.

• Proficiency in Microsoft Office (Outlook Word Excel).

• High level of attention to detail and organizational skills.

• Eagerness to learn and grow in a dynamic fast-paced environment.

• Ability to multitask and manage responsibilities with professionalism and efficiency.

Additional Information :

AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more visit  & Puerto Rico applicants seeking a reasonable accommodation click here to learn more:

Work :

No

Employment Type :

Full-time