Office Coordinator

Role Overview

The Office Coordinator will provide essential administrative coordination and operational support to the Hospitality division. This is a pivotal role within a small fast-paced team requiring a highly organised proactive individual who can manage multiple priorities support senior stakeholders and help ensure the smooth day-to-day running of the department.

The role will act as the central point of coordination across internal teams and external partners supporting hospitality development F&B initiatives and operational planning.

Key Responsibilities

• Administrative & Office Support

• Provide comprehensive administrative support to the Hospitality leadership team including calendar management meeting coordination and document preparation.

• Manage correspondence filing systems and document control for hospitality and F&B-related materials.

• Prepare presentations reports trackers and meeting minutes as required.

• Coordination & Team Support

• Act as the main point of contact for the Hospitality division liaising with internal departments such as Development Finance Design Legal and Procurement.

• Coordinate with external consultants operators designers and advisors to support project workflows.

• Assist with the organisation of workshops site visits and stakeholder meetings.

• Project & Operational Assistance

• Support hospitality and F&B projects by maintaining trackers timelines and action logs.

• Assist with budget tracking invoice processing and follow-ups in coordination with Finance.

• Help manage contracts proposals NDAs and consultant documentation.

• General Office Management

• Support day-to-day office operations for the Hospitality team including office supplies systems access and onboarding of new team members.

• Ensure hospitality team processes are followed and continuously improved where possible.

• Handle ad hoc tasks and requests to support the wider division as needed.

Skills & Experience

• 36 years experience in an Office Coordinator Executive Assistant or Administrative role ideally within hospitality real estate development or a corporate environment.

• Strong organisational and multitasking skills with excellent attention to detail.

• Confident communicator with the ability to engage professionally with senior stakeholders.

• Proficient in Microsoft Office (Word Excel PowerPoint Outlook) and Documentation Management Systems

• Ability to work independently in a small team environment.

Preferred

• Experience within hospitality F&B real estate development or mixed-use projects.

• Familiarity with consultant coordination and basic project support.

Required Experience:

IC