Executive Assistant to General Manager

Darkblue Technology L.L.C. a leading system integrator and du channel parnter in the UAE focusing is seeking a highly professional and detail-oriented Executive Assistant to the General Manager (GM). This role provides comprehensive administrative and personal support to the GM and ensures the smooth operation of daily office activities.

• Manage the GMs daily schedule appointments meetings and travel arrangements
  

• Prepare meeting agendas presentations minutes and follow-up action items
  

• Handle confidential business and personal documents filing and record keeping
  

• Coordinate internal and external communications on behalf of the GM
  

• Assist in preparing reports correspondence and bilingual documents (English/Chinese where needed)
  

• Oversee day-to-day office operations including supplies documentation printing and mail
  

• Support administrative processes workflow tracking and document control
  

• Manage meeting room bookings visitor coordination and general office logistics
  

• Support procurement requests and internal administrative tasks
  

• Organize receipts invoices payment vouchers and assist finance with reconciliations
  

• Maintain proper filing of contracts purchase orders supplier records and official documents
  

• Assist with reimbursements petty cash records payment preparation files and vendor follow-up
  

• Act as a key point of contact between the GM internal teams partners suppliers and clients
  

• Follow up on assigned tasks across departments to ensure timely completion
  

• Draft professional emails letters and internal communications

• Strong sense of responsibility confidentiality and professionalism
  

• Excellent organizational time-management and multitasking abilities
  

• Bachelors degree in Business Administration Communications or related field
  

• Minimum 3 years experience as Executive Assistant / Personal Assistant / Admin in the UAE
  

• Proficiency in MS Office
  

• Strong written and verbal communication in English (Chinese is a plus but not mandatory)
  

• Ability to handle urgent tasks and occasional overtime
  

• Previous experience supporting senior executives (GM/CEO/Director level)
  

• Familiarity with contract filing document management and finance-related paperwork
  

• UAE driving license is a plus
  

• Experience in technology IT or system integration industries is advantageous
  

• Competitive salary (based on experience)
  

• UAE-compliant benefits: visa insurance annual leave public holidays
  

• Professional modern working environment
  

• Career growth opportunities within an expanding organization