Executive Assistant

We are seeking an experienced and highly motivated Executive Assistant to provide administrative support to the CEO of the company.

As an Executive Assistant, you will be required to:

Manage and prioritize the CEOs schedule, including scheduling appointments, meetings, and travel arrangements.

Prepare correspondence, reports, and presentations as requested by the CEO.

Manage incoming and outgoing calls, emails, and mail on behalf of the CEO.

Arrange and coordinate company events, meetings, and presentations.

Act as a liaison between the CEO and internal departments, as well as external clients and partners.

Maintain confidentiality and handle sensitive information with discretion.

Provide general administrative support, such as data entry, filing, and organizing records.

Manage project timelines and provide updates to the CEO.

Take minutes of meetings and distribute them to relevant stakeholders.

Perform other related duties as assigned.

be a proactive individual with excellent organizational and communication skills, as well as the ability to work effectively under pressure.

Requirements

Qualifications and experience

A bachelors degree in business administration, office management, or a related field (preferred)

Several years of experience as an administrative assistant or executive assistant

Strong organizational, time management, and project management skills

Excellent verbal and written communication skills

Ability to work independently, manage multiple priorities, and meet tight deadlines.

Ability to maintain confidentiality and handle sensitive information with discretion.

Advanced proficiency in Microsoft Office suite, especially in Word, Excel, and PowerPoint

Knowledge of office management systems and procedures

Excellent interpersonal skills and the ability to work well with all levels of internal and external clients.

Ability to handle correspondence and take minutes of meetings.

Ability to manage and prioritize incoming and outgoing calls, emails, and mail.

Ability to organize and coordinate travel arrangements and events.

Capabilities

Organization and Time Management: An EA should be able to manage their time effectively and prioritize tasks in a fast-paced and demanding environment.

Communication Skills: Strong verbal and written communication skills are essential, as the EA will be communicating with stakeholders at all levels of the organization and representing the CEO in various situations.

Discretion and Confidentiality: An EA should be able to handle confidential information with discretion and maintain a high level of trust and confidentiality.

Attention to Detail: An EA must have a keen eye for detail and be able to spot errors, typos, and inconsistencies in documents and reports.

Initiative: An EA should be proactive, take the initiative, and show a willingness to take on additional responsibilities when needed.

Benefits