Admin Assistant Temporary

ITP Media Group reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency. We are one of the largest media companies in the Middle East, with a portfolio of more than 80 brands. These brands include major international and regional names such as Time Out, Arabian Business, Harper s Bazaar, GQ and Construction Week.

The incumbent will play a key role in understanding the needs of the PA to the CEO and matching the relevant support. The key duties of the role will include extensive research, analysing and collating said research, and creating an ever-evolving database. Providing support with any other projects may be required from time to time. This position will also provide support to the daily operations within the corporate affairs division including dealing with suppliers, data gathering and reporting. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a secretary or Executive Administrative Assistant and familiarity within our industry, we d like to meet you.

Requirements

KEY RESPONSIBILITIES

Admin Assistant will primarily be responsible for but not limited to the following:

• Support the PA to the CEO with research projects
  
• Conducting extensive research
  
• Gathering and comparing resources
  
• Ensure data is factual
  
• Analyze data using various statistical methods
  
• Summarizing findings on project
  
• Assist in the preparation of regularly scheduled reports
  
• Develop and maintain a e-filing system
  
• Order office supplies and research new deals and suppliers where possible
  
• Maintain detailed contact lists for various research projects
  
• Provide general support to both PA and Corporate Admin Director
  
• Various ad hoc requests
  

Technical Competencies

• Microsoft Excel
  
• Microsoft Word
  
• Microsoft PowerPoint
  
• Microsoft Outlook
  

Behavioural Competencies

• Enthusiastic and positive personality
  
• High degree of professionalism
  
• Organizing & Planning
  
• Problem solving
  

PERSON REQUIREMENTS

• Strict confidentiality
  
• Knowledge of office management systems and procedures
  
• Working knowledge of office equipment, like printers and fax machines
  
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  
• Excellent time management skills and the ability to prioritize work
  
• Attention to detail and problem-solving skills
  
• Excellent written and verbal communication skills
  
• Strong organizational skills with the ability to multi-task
  

QUALIFICATIONS

• Min. High School Diploma/GCSE
  

EXPERIENCE

• 1-3 years of experience
  

Benefits

Benefits being an ITP employee is an opportunity to be part of the largest content creation house in the region and provides the luxury of working with global brands and experienced industry leaders. To ensure we invest in the development of our team, employees are given access to a variety of learning resources and exciting career development opportunities.

We believe in recognizing the passionate efforts of our team members. Our employees are rewarded by competitive remuneration, medical insurance and a generous leave entitlement scheme.

KEY RESPONSIBILITIES Admin Assistant will primarily be responsible for but not limited to the following: Support the PA to the CEO with research projects Conducting extensive research Gathering and comparing resources Ensure data is factual Analyze data using various statistical methods Summarizing findings on project Assist in the preparation of regularly scheduled reports Develop and maintain a e-filing system Order office supplies and research new deals and suppliers where possible Maintain detailed contact lists for various research projects Provide general support to both PA and Corporate Admin Director Various ad hoc requests Technical Competencies Microsoft Excel Microsoft Word Microsoft PowerPoint Microsoft Outlook Behavioural Competencies Enthusiastic and positive personality High degree of professionalism Organizing & Planning Problem solving PERSON REQUIREMENTS Strict confidentiality Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task QUALIFICATIONS Min. High School Diploma/GCSE EXPERIENCE 1-3 years of experience