Tender & Bid Coordinator ArabicEnglish (Defense & Government) Abu Dhabi, UAE

Job Title: Tender & Bid Coordinator
Location: Abu Dhabi UAE

Job Description

Role Overview

The Tender & Bid Coordinator will be responsible for the end-to-end coordination of tender and bid activities. The role supports business development by monitoring opportunities reviewing tender requirements coordinating with local and international suppliers and preparing compliant submission packages for management review.

Key Responsibilities

Tender Monitoring & Intelligence

• Monitor and extract tender opportunities from government and semi-government platforms in both Arabic and English
• Identify relevant opportunities aligned with company activities
• Maintain a structured pipeline of active and upcoming tenders

Requirement Analysis

• Review tender documents and prepare concise executive summaries
• Highlight key technical commercial and compliance requirements
• Identify risks constraints and submission deadlines

Supplier Coordination

• Contact and follow up with local and international suppliers
• Issue requests for quotation (RFQs) and request technical inputs
• Ensure timely receipt of compliant technical and commercial proposals

Bid Preparation

• Consolidate supplier inputs into structured proposals
• Draft format and compile technical and commercial submissions
• Ensure consistency clarity and full compliance with tender requirements

Internal Coordination

• Work closely with the Business Developer to align bid strategy and positioning
• Submit final documents for validation to Finance and senior management
• Incorporate internal feedback and finalize submission packages

Documentation & Process Management

• Maintain organized records of tenders communications and submissions
• Track deadlines and ensure on-time delivery
• Contribute to the continuous improvement of internal bid preparation processes

Qualifications :

• Bachelors degree in Business Administration Procurement Engineering or a related field
• 2 to 5 years of experience in tendering procurement or bid coordination
• Experience in the defense or government sector is preferred
• Fluency in Arabic and English is mandatory
• Strong organizational and analytical skills
• High level of autonomy and accountability
• Ability to manage multiple deadlines under pressure
• Excellent written communication and document formatting skills
• Proficiency in Microsoft Office including Word Excel and PowerPoint

Additional Information :

Key Attributes

• Autonomous and capable of managing full tender cycles with minimal supervision
• Responsive and able to react quickly to tight deadlines and supplier follow-ups
• Structured with strong attention to detail and document quality
• Commercially aware with a good understanding of pricing logic and supplier positioning
• Proactive with the ability to anticipate issues and drive progress independently

Reporting Line

• Reports directly to senior management
• Works in close coordination with Business Development

Please note that only shortlisted candidates will be contacted

Remote Work :

No

Employment Type :

Full-time