Executive Secretary

Responsibilities:
• Keep calendar constantly updated to facilitate appointment and meeting schedules
• Compose letters on behalf of the General Manager
• Attend meetings, record, write and distribute the minutes and follow up on action items
• Review all incoming mail and prioritize before forwarding to the General Manager
• Compose and prepare routine correspondence and prepare simple interpretation of documents correspondence if requested
• Ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard
• Act on routine standardized correspondence and inform the General Manager accordingly e.g. requests for membership, accommodation, brochures, etc.
• Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate
• Organize travel and external business trips on behalf of the General Manager