Sales Operations Coordinator

We are currently looking for a Legal Assistant I for a contract position with the United States Attorney s Office (USAO) located in Birmingham, AL.

Skills:

The Contractor shall provide personnel with knowledge, skills, and abilities to perform the duties as specified in the SOW. At a minimum, the candidate must have:

A High School Diploma, or equivalent (an undergraduate degree is preferred);

One year experience in administrative or legal setting.

Proficiency in Microsoft Office Suite, word processing, document management, business administration, and data entry;

Proficiency with office technology, including but not limited to computers, fax machines, and copier machines;

Proficiency in organizational skills and the ability to multitask assignments;

A U.S. Citizenship;

The ability to pass a background investigation in accordance with Paragraph 8 of the statement of work.

Responsibilities:

Provide fact witness management assistance prior to, during, and after trials;

Complete and process travel vouchers to support the fact witness management process and ensure timely witness payments;

Work directly with witnesses to ensure appearance for court, pre-trial conferences, and grand jury by arranging travel and lodging needs;

Coordinate with other agencies/officials regarding the fact witness management process;

Provide clerical support to the USAO, Northern Alabama District.

Assignments will typically include:

Receiving and responding to visitors, phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement;

Initiating and maintaining communication with fact witnesses in a timely manner, regarding travel arrangements, appearance dates and times, and special circumstances;

Obtaining necessary information, forms, approvals, and authorizations for files and documents to arrange fact witness travel and initiate reimbursements;

Preparing and submitting documentation for authorizations and approvals in accordance with Department of Justice and USAO policies and procedures;

Conferring with AUSA regarding fact witness appearances and special circumstances regarding witnesses;

Providing fact witnesses with travel documents and appearance information in a timely manner;

Escorting and providing facility orientation to fact witnesses upon arrival to hearings and conferences;

Performing clerical legal office actions pertaining to fact witness management including, but not limited to, calendaring, database creation and maintenance, and document management.