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Property Coordinator
drjobs Property Coordinator العربية

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1 Vacancy
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Jobs by Experience

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4-5 years

Job Location

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Dubai - UAE

Monthly Salary

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Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

Req ID : 1936150

Summary:

A property Coordinator is responsible for providing support to the Property Management Team with regards to Site Condition Management, Stakeholder and Supplier management, Risk & Regulatory Management, Project Revenue & Financial Management, Administration & Reporting and Occupancy & Lease



Responsibilities:


Site & Property Management:

  • Coordinates with FM & service providers for

  • Ensures that PPM certificates are maintained and carried out as per the schedule

  • Coordinates the reviewing of drawings with FM - fitouts

  • Dedicate all kind of

  • Ensure the quality of our Signage as per the ;

  • Notify supervisors of any anomalies or discrepancies that relate to the

  • Manage all move in/out on

HSE & Financial Management:

  • Supports the Property Manager in procurement activities

  • Prepares RAQ/RAP s and the supporting paperwork

  • Ensures that all contracts are

  • Informs the Property Manager of contract expiry 120 days prior to the end date of the contract

  • Follows the procurement policy at all

  • Send Invoices & collect

  • Remind on payment

  • Ensures that all HSE documents are maintained and up to date and the correct follow up is being followed

  • Ensures all tenants HSE documents and reports are up to date and follows up as appropriate

  • Detects health and safety breaches and reports them

  • Assists the Property Manager in the preparation of the annual fire drill

  • Assists the Property Manager when preparing incident reports, HSE reports and fire drill reports

  • Ensures that all documentation pertaining to compliance is maintained and up to date at all times

Leasing & Occupancy:

  • Prepares offer to lease

  • Prepares schedules of condition

  • Prepares all supporting paperwork related to new leases

  • Ensures that all KYC forms are signed and the correct information is supplied

  • Cross checks all information registered in the KYC documents and corresponding paperwork

  • Coordinates the signing of leases

  • Ensures all related paperwork accompanies leases (compliance documentation, payments, acknowledgment forms)

  • Prepares Ejari contracts

  • Prepares lease renewal notices

  • Coordinates viewings

  • Follows up on fit out status

  • Uploads and maintains lease documentation on the software

Administration and Communication:

  • Ensures all documents are maintained using the correct software

  • Ensures all tenant related documents are maintained on the correct software and in their respective hardware ;

  • Ensures all documents are submitted on time for each document run

  • Ensures all paperwork is accompanied with the correct forms acknowledgment forms, request forms

  • Responsible for ensuring that the correct information in input in the monthly report

  • Ensures that the report is submitted on time

  • Ensures that the weekly reports have up to date information

  • Ensure the scheduling of matters are sent on a weekly ;






Requirements


Requirements

  • Excellent communication

  • Customer Service

  • Knowledge in Ejari Contracts Preparation & Offer to



Excellent communication Customer Service Knowledge in Ejari Contracts Preparation & Offer to

Employment Type

Full Time

Company Industry

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