Procurement Officer Tabuk KSA - Arab Center for Engineering Studies

Position: Procurement Officer Tabuk KSA

About the Arab Center of Engineering Studies (ACES):

ACES is a Leading Specialized Engineering Company in the Middle East. At ACES we offer a wide range of specialized engineering services including site and geotechnical investigation materials technology and testing quality control of projects special studies land and marine surveying and chemical and environment testing.

With our wealth of experience strong relationships technical knowledge and focus we help our clients with fast reliable costeffective and quality engineering solutions that meet their expectations.

What ACES is Looking For

ACES is looking for a Procurement Officer to join our HR and Admin Department in the Tabuk Branch KSA.

Job Summary:

Provide a professional compliant procurement process that achieves value for money and high satisfaction the source for the best possible products at the most reasonable prices contact multiple potential vendors and request a bid for ACES business perform research on a prospective vendor determining various aspects such as its success rate quality of products and price negotiate the purchase price and try to agree upon the desired price and prepare detailed service agreements in coordination with the legal counselor.

Duties and Responsibilities:

• Coordinate and facilitate the activities and acquisition of consumables fixed assets and services of various
• departments and branches.
• Purchase goods and services within established limits as provided by HR and Admin Manager. Contact suppliers for price quotes; prepares requisitions and affix authorizing signature before ordering. Checks accuracy of funding information.
• Handling responsibility of the services contracts and its implementation for premises maintenance such as electrical plumbing airconditioning cleaning communication courier office renovations etc.
• Build supplier and market understanding through performance management and research which result in the management of commercial issues throughout the commissioning and procurement cycle
• Establish the vision and master plan for the companys regional supply chain endtoend structure across planning sourcing production and distribution.
• Manage supply chain activities related to procurement warehouse logistics and material management.
• Build and update a list of local and foreign suppliers.
• Balance demand and supply to meet the business demand of ACES branch(s).
• Capitalizing on opportunities to make significant cost savings on group and centralized purchases contacting the main source of productions and distributers of eh needed goods.
• Ensuring consistency in product content quality after sale service and training as needed.
• Process approved requisitions prepare procurement orders and send copies to vendors and to originating departments.
• Check inventory stocks physically or through automated systems to validate that restocking are in orders.
• Respond to vendor inquiries about clarifying orders changes in requests delivery requirements and cancellations.
• Continuous follow up with vendors and shipping companies to ensure meeting delivery schedules and business demand.
• Perform research on a prospective vendor determining various aspects such as its success rate quality of products and price.
• Conduct research concerning new products and general commodity requirements.
• Review requisition orders to ensure accuracy and correct line item specifications.
• Prepare maintain and review procurement files reports and price lists.
• Enter the entire procurement transactions into the systems and update the systems regularly
• Conduct regular review of vendor accreditation to ensure getting the most economical and costeffective supplies as well as quality certification if and as needed.
• Monitor status of requisitions contracts and orders.
• Ensure competent quality execution of all regular procurement duties and administrative works.
• Negotiate for best procurement package (in terms of quality price term delivery and service) with suppliers and subcontractors assigned.
• Any duties or responsibilities assigned by the management

Reporting To:

This position will directly report to the Department Manager.

Direct Reports:

None.

Job Requirements:

Education & Experience:

• Bachelor or Diploma Degree in Accounting Business Administration Industrial Engineering or any related field.
• 2 years of experience in the field.

Knowledge skills and abilities:

• Proficient in MS Office.
• Market knowledge in sourcing materials and services Good negotiation skills.
• Supplier Relationship Management
• Ability to communicate effectively in English & and Arabic orally and in writing.
• Requires strong interpersonal skills in communication.
• Ability to prepare analyze and interpret complex data.
• Ability to prioritize and manage multiple tasks.
• Teamwork skills
• Meticulous attention to detail
• Strong ethics and reliability

Why work for ACES

At ACES we believe in potential. We strive to create a work environment that is professionally stimulating intellectually challenging and personally rewarding.

ACES is committed to recruiting and retaining qualified motivated staff who can support our clients effectively on projects throughout the Middle East. We are involved in a wide array of projects large and small in various markets. Our extensive portfolio provides numerous opportunities for our staff to improve their skills and to meet new challenges.

ACES has a diverse employee base made up of individuals with widely varying backgrounds who are at different stages of their professional careers. They share a common goal: serving our clients according to the highest standards of excellence.