Procurement Officer

•Purchases a variety of goods and services for both Campuses from local and international sources in line with the University By-Laws.

•Materials procured range from: computers (hardware, software, consumables, accessories), audio video equipment, office equipment, office and classroom furniture, lab equipment, printing materials, stationery, text books, periodicals, vehicles, building materials and renovation services, rental of equipment/vehicles and maintaining the University Insurance Policies (Public Liability, Fire, Burglary and Vehicular), for both campuses.

•Interprets purchase requests, investigates supply sources and negotiates best terms and conditions in line with user specifications.

•Scrutinizes specifications carefully to ensure that they are generic in nature during enquiry preparation stage, and to advise or obtain clarification from end user when such anomalies appear.

•Solicits quotations in line with the purchasing method approved by the Director/line manager. Scrutinizes vendor quotations and prepares bid summaries as required. Makes recommendations where possible.

•Vets and benchmarks prices obtained through referring to historical data, web published prices, and/or checking with end users to compare budgeted and estimated costs with actual prices.

•Expedites orders to ensure that goods and services are delivered within contractual deadlines and ensures that end users are kept advised of delivery situation at all times.

•Liaises with vendors regarding discrepancies and damage reports to ensure correct replacement of materials in accordance with order specifications.