Operations Administrator
Posted on :
04-02-2024
Employer Active
1 Vacancy
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Jobs by Experience
2 - 0 years
Monthly Salary
Not Disclosed
Salary Not Disclosed
Nationality
Any Nationality
Gender
Male
Vacancy
1 Vacancy
Posted on :
04-02-2024
Job Description
Req ID : 2497463
- Catering Meal sheet and invoice management.
- Verify daily signed meal sheets against daily POB.
- Verify monthly accommodation and meal sheet summaries towards the signed meal sheets.
- Verify on back charge time sheet against daily POB.
- To ensure the Document Management Standard is enforced throughout the company.
- Ensure smooth flow of information between the department and the company's other departments, vessels and barges, sub-contractors, and clients.
- Continually improve the Document Management process within the company.
- Ensure that all documentation generated by or on behalf of the company is accurately managed, recorded, stored and distributed.
- Prepares documentation materials for, and assists in, various internal and external audits.
- Participate in any HSE, incident and investigation reporting.
- Assists Operations Managers and Technical Manager in a day to day administrative activities.
- Provides secretarial services to Managers including arranging meetings, appointments and travel.
- Attends to the needs of customers / clients by responding to queries and / or facilitating communication between clients, vessels and office if directed by management.
- Ensures that all correspondences relating to Operations are effectively handled and organized.
- Allocate and control the numbering of documents.
- Assist in development, monitoring and reviewing of operational budgets VS Actual spendings.
- Support Operational Managers in planning and executing works where needed.
- Maintain accurate records of barge movements and other relevant operations.
- Collaborate with other departments such as maintenance, HSE (Health, Safety, and Environment), and finance to achieve operational objectives.
- Monitor vessel certification overview and liaise with Operations Manager to ensure no certificates will go overdue.
- Any other duties as assigned by the Technical or Operations Manager
Employment Type
Full Time
Department / Functional Area
Key Skills
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