Office Manager - Emirati Family Office

We are seeking an experienced and highly skilled Office Manager/Operations Manager to join the family office of an influential Emirati leader based in Dubai. The family office oversees a diverse portfolio of hotel investments properties and related ventures. The Office Manager ensures seamless coordination of the Chiefs schedule optimizes time management and facilitates the flow of information to and from the Chiefs office. You are instrumental in preparing for highstakes meetings managing communications and executing a broad range of tasks that span from administrative to project management. The Office Manager anticipates the needs solving problems proactively and maintaining the highest standards of confidentiality.

Responsibilities:

• Office Management:

Oversee the daytoday operations of the family office ensuring smooth functioning and efficiency.

Manage administrative tasks such as scheduling correspondence and document management.

Maintain office supplies equipment and facilities to support operational needs.

• Operations Coordination:

Coordinate with internal teams and external stakeholders to facilitate seamless operations.

Develop and implement efficient processes and procedures to optimize office operations.

Monitor and manage budgets expenses and invoices related to office operations.

• Project Management:

Assist in the planning coordination and execution of projects and initiatives within the office

Track project timelines deliverables and milestones ensuring timely completion and quality standards.

Collaborate with crossfunctional teams to ensure alignment and successful project outcomes.

• Communication and Liaison:

Serve as a primary point of contact for internal and external communication handling inquiries and requests promptly and professionally.

Liaise with family members senior executives and external partners to facilitate effective communication and collaboration.

Represent the family office in meetings conferences and other business events as required.

• Team Management:

Supervise and mentor administrative staff providing guidance and support as needed.

Foster a positive and productive work environment promoting teamwork and professional development.

Conduct performance evaluations and implement training programs to enhance team capabilities.

Qualifications:

• Bachelors degree in Business Administration Hospitality Management or related field.
• 7 years of experience in office management operations management or a similar role preferably in a family office setting in the MIddle East.
• Excellent coordination communication and management skills with the ability to interact effectively with individuals at all levels.
• Demonstrated ability to handle sensitive and confidential information with utmost discretion and always maintain confidentiality.
• Proven track record of successful administration management and operational optimization.
• Strong organizational and problemsolving abilities with attention to detail and accuracy.
• Proficient in using Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant tools.
• Experience with calendar management and digital collaboration platforms is a plus.
• Excellent communication skills in English knowledge of Arabic is a plus.

Candidates locally available in UAE to join on a short notice will be given preference for the role.

Remote Work :

No