Office Business Administrator

• Administrative duties and responsibilities include providing administrative support to ensure efficient operation of the office, liaising with London security and London/Dubai IT team where necessary for the ongoing maintenance of bank servers and equipment.
• Supports managers and employees through a variety of tasks related to organization and communication.
• This includes the completion of 30+ KYC periodic reviews for Abu Dhabi clients and project companies plus the onboarding of new clients for new products such as deposits and FX.
• The coordination of review by legal on NDAs and other legal documents and completing the e-kessai process for approval of signing said documents.
• Support the team in the completion of GBR Credit Reviews for Abu Dhabi clients.
• Arrangement and coordination of client meetings/virtual calls and completion of call memos to be recorded in the GBP reporting system.
• Sourcing of client exposure information using bank systems and compiling this data for the purposes of quarterly client relationship updates.
• Responsible for confidential and time sensitive material.

Key Responsibilities:

Finance and Control

• Arranging and coordinating external meetings for third party supplier.
• Responsible for the preparation Expenses Control Report
• Responsible in assisting Audit works for Financial Statement and Agreed Upon Procedure.
• Assisting in Tax Preparation and Filing
• Responsible in ABCD registration for Third Party Supplier
• Responsible for TPRM registration for Third Party Supplier
• Responsible in processing payment of invoice, reimbursement, and salary.
• Assisting Chief Officer in preparing Expense budget for approval by GM.
• Monitor the Actual and Estimated Expenses for Non-Personnel and Personnel / Controllable and Non-Controllable.
• Responsible in remittances in good order and key contract for banks related matter.
• Responsible in Local Purchase Order.