Executive Assistant - Strategic Office

Black and Grey HR is hiring for a top tier developer in Abu Dhabi. Our Client is looking for a proactive and detail-oriented Executive Assistant with a talent for managing complex tasks and projects in a fast-paced environment. Responsible to provide crucial support to their Strategic Office. If you possess exceptional organizational skills, a commitment to confidentiality, and the ability to drive impactful outcomes, we invite you to apply.

Key Responsibilities:

- Strategic Coordination: Actively follow up on key tasks and deliverables to ensure timelines are met. Coordinate periodic and ad-hoc reports, streamline input collection, and facilitate efficient approval processes.

- Presentation Excellence: Prepare, modify, and verify the content of power-point presentations and other formats to deliver compelling visuals and materials.

- Approval Management: Manage the approval process, acquiring the necessary supporting information to expedite approvals.

- Project Support: Assist with special projects, including the design and production of complex documents, reports, and presentations.

- Office Systems: Develop and maintain office systems, including data management and efficient filing, offering valuable support to senior team members.

- Communication Hub: Collect and prepare information for meetings, compose correspondence, manage contact lists, and make travel arrangements.

- Confidentiality: Maintain confidential document files with a clear understanding of information access privileges within the organization.

- Calendar Mastery: Manage the calendar with precision, accommodating changes as necessary.

- Administrative Oversight: Oversee the provision of administrative and secretarial support to ensure seamless operations.

- Gatekeeping: Screen incoming calls and correspondence, responding independently when appropriate.

- Document Preparation: Prepare various documents, including letters, memos, correspondence, agendas, and meeting minutes.

- Event Coordination: Organize events and conferences, from facilities arrangement to invitations distribution, with meticulous budget control.

- Board of Directors Support: Coordinate Board of Directors meetings and compile and distribute meeting minutes.

- Filing System Excellence: Implement and maintain an effective filing system for streamlined access to essential documents.

- Travel Management: Coordinate and manage travel arrangements and prepare travel-related documents as required.

- VIP Guest Services: Manage and coordinate the reception of high-level guests with a focus on creating exceptional experiences.

- Mail Organization: Receive, manage, and organize mail for the office, ensuring efficient handling.

Requirements

- Bachelors degree in Business Administration or a related field.

- Over 5 years of experience working in executive assistance activities, with a preference for candidates with UAE experience.

- Previous experience in real estate-related companies is a plus.

- Strong proficiency in the English language is essential.

Preferred Skills and Competencies:

- Strong initiative and problem-solving skills.

- Exceptional organizational skills and acute attention to detail.

- Tact, diplomacy, and the ability to maintain strict confidentiality.

- Prioritization abilities with a consistent track record of meeting deadlines.

- Proficiency in MS Office applications.

Benefits