Administrator Executive Office

Responsibilities:
• Schedule meetings and appointments with external and internal guests.
• Manage the General Manager’s calendar and keep him/her informed of appointments and meetings scheduled.
• Handling incoming and outgoing calls promptly and deal with all enquiries directed to Executive Office.
• Ensure reports are on hand prior to meetings.
• Ensure meeting correspondence & information is available for managers when having meetings.
• Typing of all reports and correspondence received in either manuscript or dictated form.
• Filing of all documents and update systems when necessary to ensure easy reference.
• To manage an efficient and effective trace system for the General Manager to ensure action is taken at the appropriate time on relevant matters. Similarly ensure follow-up is done on matters initiated and requiring a response and deadlines are kept.
• Book meeting rooms when required, including catering, billing, audio visual, etc.
• Manage travel arrangement including flights, accommodations, transfers, etc.
• Taking minutes of meetings and drafting necessary document for distributions.
• Any other duties as may reasonably be requested by the management.