Administrative or Ex....
Administrative or Executive Assistant Strategy amp Relationship Management Middle East - Ares Management
العربية
Administrative or Executive Assistant Strategy amp Relationship Management Middle East - Ares Management
Posted on :
16-01-2024
Employer Active
1 Vacancy
The job posting is outdated and position may be filled
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
Req ID : 2456299
Over the last 20 years Ares success has been driven by our people and our culture. Today our team is guided by our core values Collaborative Responsible Entrepreneurial SelfAware Trustworthy and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment career development and employeefocused programming we are committed to fostering a welcoming and inclusive work environment where highperformance talent of diverse backgrounds experiences and perspectives can build careers within this exciting and growing industry.
Job Description
Summary:
The Administrative Assistant will be responsible for providing administrative assistance for professionals within the Global Client Solutions team in our Dubai Office. The person in this role must be a selfstarter take initiative and demonstrate excellent followup skills as well as be able to handle a large workload in a fastpaced environment.
The candidate will be responsible for providing seamless professional support to enable the smooth running of the team and the business.
Primary Functions & Essential Responsibilities:
Meeting Management
- Extensive coordination and scheduling of internal / external meetings and conference calls video conference meetings for the team both internally / externally with clients and Ares global offices.
- Liaising with other Executive Administrators globally when necessary.
- Coordination of complex international travel arrangements for road shows including flight / hotel bookings trains and ground transportation; arranging Visas where necessary and creating detailed travel itineraries.
- Minimal editing of PowerPoint documents and general correspondence (internal and external)
- Creating meeting agendas
- Printing and binding marketing presentations.
- Responsibility for keeping the investor portal document management system (Intralinks & salesforce) uptodate with client information (i.e. business cards and emails).
Event Planning
- Partnering with the Event team and other Executive Assistants to organise events including social investor events (e.g. dinner cocktail events).
- Managing and reporting on the budget allocated for each event and arranging payment of all invoices.
- Coordination of the invitations (tracking attendance).
- Running the event on the day where necessary and managing the thirdparty providers before during and after the event. May require occasional eventrelated travel.
General Administration
- Timely collection and processing of team expenses for both cash and American Express using the company expense system.
- Processing and approving invoices through the company accounts portal (Coupa)
- Supporting the other Executive Assistants where necessary.
Office Management
- Key contact for Building management with regards to maintenance issues
- Arranging Building Access Cards and managing all security requirements for the office
- Managing Health and Safety and Fire Safety protocols
- Setting up and managing Office Supply contracts and dealing with all invoicing and accounts with relation to these
- Managing the Office Budgets alongside European Corporate Services
Education & Qualifications:
- Bachelors Degree preferred but not essential
- Minimum 35 years of experience as an Administrative Assistant or 57 years as an Executive Assistant supporting a team in a professional fast paced environment.
Experience / Skills Required:
- Strong attention to detail and highly organised.
- Strong client service orientation.
- Experience in financial services required
- Effective prioritisation of multiple professionals.
- Heavy travel coordination; domestic & international.
- Excellent written and verbal communication skills.
- Ability to represent the team in a positive way through interactions with other internal teams as well as external clients investors and partners.
- Technical proficiency is mandatory; programs used include MS Word Excel PowerPoint Outlook.
- Client Relationship Systems management is a plus.
- Good judgment as to when to escalate issues vs. solving problems independently.
- Working in a team of professional Executive Assistants to support and cover the business requirements where necessary.
Reporting Relationships
Administrative Manager There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.
More jobs on
Employment Type
Full Time
Report This Job
Disclaimer: Drjobs.ae is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
