Administrative Assistant

Key Responsibilities:

Serve as source of information to the students, staff andresearchers and faculty on policies, procedures, office activities and Kawaderprogram specifics
Respond to general inquiries, application inquiries, resolve routineproblems, and consult with supervisor or others, as needed, on more complexissues
Kawader recruitment: Screening of application via interfolio, shortlist CVsfor supervisors review
Responding to potential applicant inquiries
Schedule interviews and conduct regular updates on recruitment master-sheetCompose routine letters/presentations and correspondence for supervisor'sreview and approval
Proofread documents for accuracy and completeness
Perform other general word processing and data entry duties
Create and update spreadsheets Schedule appointments, maintain individualand/or department calendar
Scheduling/logistical coordination of individual catchups with researchersMonitor activity of moderately complex department budgets and/or grants andmaintain data on spreadsheets
Review expenses and invoices for accuracy, investigate discrepancies, andreport results to supervisor
Keep track of OTPS expenses and overall Kawader Payroll/Budget forsupervisors review
Update Kawader web pages
Utilize desktop publishing software to design and produce materials for thedepartment (e.g. flyers and posters). Perform other clerical duties: photocopyand fax materials, process forms, maintain office files and records, pickup/deliver mail and materials, etc.
Assist with the prioritization of office activities and delegate to andmonitor work of student and/or casual employees.

Qualifications:

Required Education:

Bachelors Degree
Required

Experience:

2 years or more within an office environment (ideally inan academic setting)
Fluency with MS Office (Power Point, Excel, Word, etc.)
Fluent with spreadsheet creation and analysis
Excellent verbal and written skills
Team player and works well under pressure and deadlines
Arabic speaking

Remote Work :

No