Administrative Assistant
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Job Description
ITP Media Group reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites portals social media platforms events conferences award ceremonies magazines books and social media influencers agency. We are one of the largest media companies in the Middle East with a portfolio of more than 80 brands. These brands include major international and regional names such as Time Out Arabian Business Harper s Bazaar GQ and Construction Week.
The successful candidate will play a key role in understanding the needs of the business / MD to achieve maximum efficiency and effectiveness. The ideal candidate should have excellent oral and written communication skills organisation skills and a professional presentation. If you have previous experience as an Executive Assistant a Personal Assistant or as an Administrative Assistant we d like to meet you.
Requirements
The Admin Assistant will primarily be responsible for but not limited to the following:
Key Responsibilities
- Manage the MD s calendar schedule meetings and produce agendas
- Take meeting action points and follow up with the MD s direct reports
- Book travel and prepare travel itineraries including flight arrangements hotel booking visas and transfers
- Creating ad hoc confidential reports in a timely and accurate manner
- Manage MD s expenses including receipt collation system logging and claims process
- Provide comprehensive administrative support (including drafting letters / emails / bill payments)
- CRM data entry and updates
- Undertake phone duties transferring calls or taking messages as appropriate
- Conduct ad hoc comprehensive research
- Develop and maintain effective working relationships with other departments and key internal stakeholders
- General errands relating to office and household
Technical Competencies
Microsoft Excel
Microsoft Word
Microsoft Outlook
Behavioural Competencies
Enthusiastic and positive personality
High degree of professionalism
Organizing & Planning
Knowledge of office management systems and procedures
Proficiency in MS Office (MS Word and MS Excel)
Excellent time management skills and the ability to prioritize work
Attention to detail and problemsolving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask
Ability to take initiative and be proactive
Ability to work independently and as part of a team
Ability to handle confidential information with discretion
QUALIFICATIONS
Min. High School Diploma / GCSE
EXPERIENCE
13 years of experience
Key Responsibilities: Lead, manage, and inspire a team of writers, reporters, and contributors to produce high-quality content for digital and print platforms. Develop and execute an effective content strategy that aligns with the brand's objectives and resonates with our target audience. Plan, assign, write, and edit articles, features, and daily online news stories, ensuring accuracy, consistency, and adherence to the brand's editorial standards. Stay updated on industry trends, news, and developments to ensure the brand's content remains timely and relevant. Collaborate with internal and external stakeholders, including industry experts and partners, to enhance content quality and coverage. Ensure the timely publication of content across various platforms, including the brand's website, social media channels, and print publications. Monitor and analyse content performance metrics to make data-driven decisions for continuous improvement. Provide guidance and mentorship to team members, fostering a culture of creativity, innovation, and professional growth. Qualifications: Bachelor s degree in Journalism, Communications, English, or a related field. A minimum of five years of editorial experience, prior experience in B2B publishing is preferred. Required Skills: Exceptional English written and verbal communication skills. Strong editorial skills including editing, proofreading, and fact checking. Creative thinker with a keen eye for design and visual aesthetics. Excellent organisational and project management skills. Proficient in using editorial software and tools. Strong knowledge of digital publishing platforms, content management systems, and SEO best practices. Paywall experience. Project budget management skills. Desirable Attributes: Passionate about the GCC technology market. Ability to work effectively under pressure and meet deadlines. Collaborative team player with strong interpersonal skills. Knowledgeable about the latest trends in the travel industry. Energetic, self-motivated, and results driven. International roaster of travel writers and photographers.
Employment Type
Full Time
