Administration Operations Manager Executive Assistant - Middle East Executive
Posted on :
28-11-2023
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1 Vacancy
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Job Description
The Role
Job Summary The Administrative Operations Manager will provide daily administrative assistance to the management team. The candidate will be exposed to the executive teams work and regularly interact with a variety of internal and external stakeholders. We are looking for a person that is selfdriven likes working in a small team comfortable within a dynamic environment and adaptable. It is expected that this is a trusted person that can maintain strict confidentiality and exercise discretion in the workplace. What you will do Portfolio Support Assist Executive team with administrative tasks across portfolio operating companies including but not limited: Assist in preparation of board meetings agenda and any other planning related tasks (room bookings transportation flights) Record and document minutes of meeting for board and committee meetings when needed. Organize and safekeep all legal and administrative documents for operating assets. Assist Executive team with administrative tasks across portfolio financial assets including but not limited: Updating and maintaining of document necessary for opening accounts and establishing financial relationships (KYCs Account openings closing) and bank reconciliation Record and documents minutes of meeting for internal committees when needed. Assist in reviewing and executing NonDisclosure Agreements when needed. Business Support Schedule coordinate communicate and verify all calendar appointments for the management team. Classify monitor and maintain files for the office so that records and correspondence are easily retrieved and available for future reference and use. Handle human resource activities including visas payroll and personnel databases. Assist in organizing corporate events including offsite meetings committee meetings and other businessrelated events. Assist in writing company memos and business letters as per management requirements. Liaison with various ecosystem stakeholders on behalf of the management. Assist in compiling and filing office related invoices.
Requirements
Experience and Qualifications expected Bachelors degree higher degree is a plus. Relevant working experience of 5 to 7 years which preferably includes: Using Microsoft Office tools Working independently while managing multiple deadlines Ability to use emerging technology and tools. Excellent verbal and written communication skills Good organizational skills; must be detail oriented. Ability to prioritize and multitask. Adept at handling confidential and sensitive matters and materials; must sign a confidentiality agreement.
About the company
The Middle East Executive Group has become the first choice for industry professionals wanting to work in the Gulf region. We understand exactly how supply chain performance and sales performance impacts the bottom line and top line of product led businesses and we have the experience network & expertise to match skilled professionals with exciting new roles that suit their experience passion and drive in this highly strategic industry. Our specialist teams internally are; Commercial Management & Sales Supply Chain & Logistics Strategic HR Strategy Engineering The industries we focus on are; 3PL / Freight Forwarding Food & FMCG Medical & Pharmaceutical Ecommerce Retail Engineering
Job Summary The Administrative Operations Manager will provide daily administrative assistance to the management team. The candidate will be exposed to the executive teams work and regularly interact with a variety of internal and external stakeholders. We are looking for a person that is selfdriven likes working in a small team comfortable within a dynamic environment and adaptable. It is expected that this is a trusted person that can maintain strict confidentiality and exercise discretion in the workplace. What you will do Portfolio Support Assist Executive team with administrative tasks across portfolio operating companies including but not limited: Assist in preparation of board meetings agenda and any other planning related tasks (room bookings transportation flights) Record and document minutes of meeting for board and committee meetings when needed. Organize and safekeep all legal and administrative documents for operating assets. Assist Executive team with administrative tasks across portfolio financial assets including but not limited: Updating and maintaining of document necessary for opening accounts and establishing financial relationships (KYCs Account openings closing) and bank reconciliation Record and documents minutes of meeting for internal committees when needed. Assist in reviewing and executing NonDisclosure Agreements when needed. Business Support Schedule coordinate communicate and verify all calendar appointments for the management team. Classify monitor and maintain files for the office so that records and correspondence are easily retrieved and available for future reference and use. Handle human resource activities including visas payroll and personnel databases. Assist in organizing corporate events including offsite meetings committee meetings and other businessrelated events. Assist in writing company memos and business letters as per management requirements. Liaison with various ecosystem stakeholders on behalf of the management. Assist in compiling and filing office related invoices.
Requirements
Experience and Qualifications expected Bachelors degree higher degree is a plus. Relevant working experience of 5 to 7 years which preferably includes: Using Microsoft Office tools Working independently while managing multiple deadlines Ability to use emerging technology and tools. Excellent verbal and written communication skills Good organizational skills; must be detail oriented. Ability to prioritize and multitask. Adept at handling confidential and sensitive matters and materials; must sign a confidentiality agreement.
About the company
The Middle East Executive Group has become the first choice for industry professionals wanting to work in the Gulf region. We understand exactly how supply chain performance and sales performance impacts the bottom line and top line of product led businesses and we have the experience network & expertise to match skilled professionals with exciting new roles that suit their experience passion and drive in this highly strategic industry. Our specialist teams internally are; Commercial Management & Sales Supply Chain & Logistics Strategic HR Strategy Engineering The industries we focus on are; 3PL / Freight Forwarding Food & FMCG Medical & Pharmaceutical Ecommerce Retail Engineering
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