Admin Executive

Responsibilities and requirements:

• Assist with day to day operations of the HR functions and duties.
• Provide clerical and administrative support to the Management.
• Compile and update employee records (hard and soft copies).
• Process documentation and prepare reports relating to personnel activities (staff, recruitment, training, grievances, performance evaluations etc).
• Coordinate with the PRO for visas and labour process.
• Deal with employee requests regarding HR issues, grievances, rules, and regulations.
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc).
• Coordinate communication with candidates and schedule interviews and orientation for newly hired employees.
• Assist our recruiters to source candidates and update our database.
• Schedule and coordinate staff and other meeting.
• Create and maintain filing systems, both electronic and physical.
• Coordinate with Property Management, Leasinf Manager and contractors for work permit.
• Manage existing leases and related activities including lease expirations, renewal/extensions, rent increases/escalators, insurance certificates, internal documentation requests.
• Knowledge on processing the Health Authorities or any government authorities Licenses (Company and Optometrist). Preferred
• Knowledge on processing any kind of permit(night work/malls/promotions) Preferred