Assistant Office Manager
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Job Summary
Job Summary:
The Assistant Office Manager supports the Office Manager in overseeing daily administrative operations ensuring smooth functioning of the office and maintaining a productive and organized workplace environment. This role requires strong multitasking communication and organizational skills.
Key Responsibilities:
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Assist in managing office operations and administrative tasks
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Coordinate with vendors service providers and building management
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Monitor office supplies and place orders when necessary
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Maintain organized filing systems (digital and physical)
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Support HR and finance departments with administrative documentation
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Supervise office support staff including receptionists and clerks
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Handle scheduling meetings and travel arrangements for executives
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Ensure compliance with company policies and safety regulations
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Help onboard new employees and maintain employee records
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Assist in preparing reports presentations and internal communications
Qualifications and Skills:
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Bachelors degree in Business Administration Management or related field
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Proven experience in office administration or as an Office Assistant/Coordinator
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Excellent organizational and multitasking abilities
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Strong communication and interpersonal skills
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Proficiency in MS Office Suite (Word Excel Outlook PowerPoint)
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Familiarity with office management procedures and basic accounting principles is a plus
Preferred Attributes:
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Attention to detail and problem-solving mindset
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Ability to work independently and as part of a team
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Professional attitude and appearance
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Discretion and confidentiality in handling sensitive information
Key Skills
- Typing
- Microsoft Office
- Data Entry
- Customer Service
- Computer Skills
- Microsoft Outlook
- QuickBooks
- Office Experience
- 10 Key Calculator
- Front Desk
- Filing
- Administrative Experience
