Accounts Payable Assistant Manager
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Job Description
START YOUR JOURNEY WITH US
JW Marriott Marquis Hotel Dubai welcomes you to the heart of the citys lively downtown district with modern luxury and award-winning service. Soaring above Sheikh Zayed Road our bustling and dynamic 5-star hotel is one of the tallest in the world consisting of two towers with 1608 rooms and boasts awe-inspiring views of the water and Dubai cityscape. Enjoy a swim in the outdoor pool or a workout in the fitness center before easing tired muscles with a massage at Saray Spa. Sample the flavors of the world at our 10 restaurants and lounges which offer Japanese Italian Indian and Thai cuisine. For those planning an event in downtown Dubai UAE our hotel offers 80000 square feet of adaptable space including a striking ballroom and outdoor venues. Explore Dubai Mall Burj Khalifa and Dubai Opera which are all minutes away.
LOVE WHAT YOU DO EVEN MORE
At JW Marriott treating guests exceptionally starts with the way we treat our associates. Because we believe it takes people who genuinely love what they do to create a truly extraordinary experience.
Here at JW Marriott Marquis Dubai we are looking for talented individuals; to join our amazing family and in return we are able to offer you the following:
An amazing career opportunity to not just work with us but open opportunities worldwide with our extensive portfolio of hotels.
Learning opportunities with some of the best professionals the region has to offer.
We aim to promote our associates within as soon as the opportunity arises so we hope to see you progress your career in line with our training and promotion schedule.
A competitive salary with excellent benefits which include accommodation meals on duty Transportation and:
World class training and development including leadership development.
Recognition programs.
Discounted accommodation in over 8000 hotels all over the world. Yes 8000!
Discounted food & drink in all our restaurants and bars.
Discounts for your friends and family.
Unlimited career opportunities (Internationally and locally)
Medical and Life insurance
Amazing support to ensure you have all the tools you require to complete your day-to-day tasks.
CORE WORK ACTIVITIES
The following are specific responsibilities and contributions critical to the successful performance of the position:
Main Responsibilities- Obtain all invoices from Receiving Clerk ensuring all prices and quantities agree with purchase order amount.
- Verify proper codes and signatures of appropriate Executive Committee Members & Department Head on all invoices.
- Maintain a supportive role with other departments.
- Prepare and maintain a proper filling system.
- Responsible for preparing accounts payable vouchers and printing checks and supporting documents.
- Responsible for maintaining a Cheque Register and Void Cheques Register and any other register needed for the operation and the audit purposes.
- Ensure all invoices and supporting documents are stamped with PAID .
- Support and Perform the month end function with the Hotel Controller.
- Maintain an approved signature register with authorized signature of each manager who is authorized to approve invoices.
- Maintain the DAPCO Days within the Marriott standard.
- Prepare at least once a year vendor audit letters as required by the SOP.
- Perform other duties as directed by the DOF and/or Hotel Controller.
- Balance petty cash with General Cashier.
- Maintain Executive expense report file.
- Reconcile the outstanding Cheques.
- Participate in the Quality improvement process.
- Maintain a close relationship with other department heads.
- Maintain all the backups related to the receivable in a separate file.
OTHERS
Safety and Security
- Report work related accidents or other injuries immediately upon occurrence to manager/supervisor.
- Follow company and department safety and security policies and procedures to ensure a clean safe and secure environment.
- Notify Loss Prevention/Security of any guest reports of theft.
Policies and Procedures
- Follow company hotel and department policies and procedures.
- Follows Marriott International Hotels Limited Regional Office policies and procedures
- Protect the privacy and security of guests and coworkers.
- Maintain confidentiality of proprietary materials and information.
- Ensure uniform nametags and personal appearance are clean hygienic professional and in compliance with company policies and procedures.
- Protect company tools equipment machines or other assets in accordance with company policies and procedures.
- Perform other reasonable job duties as requested by Supervisors and Management.
- Working hours as required to do your job but normally not less than 48 hours per week.
Guest Relations
- Actively listen and respond positively to guest questions concerns and requests using brand or property specific process (e.g. LEARN JW Symphony of Service) to resolve issues delight and build trust.
- Assist other employees to ensure proper coverage and prompt guest service.
- Anticipate guests service needs including asking questions of guests to better understand their needs and watching/listening to guest preferences and acting on them whenever possible.
- Address guests service needs in a professional positive and timely manner.
- Engage guests in conversation regarding their stay property services and area attractions/offerings.
- Thank guests with genuine appreciation and provide a fond farewell.
- Welcome and acknowledge each and every guest with a smile eye contact and a friendly verbal greeting using the guests name when possible.
- Supply guests/residents with directions and information regarding property amenities services and hours of operation and local areas of interest and activities.
Communication
- Answer telephones using appropriate etiquette including answering the phone within 3 rings answering with a smile in ones voice using the callers name transferring calls to appropriate person/department requesting permission before placing the caller on hold taking and relaying messages and allowing the caller to end the call.
- Speak to guests and co-workers using clear appropriate and professional language.
- Talk with and listen to other employees to effectively exchange information.
Working with Others
- Support all co-workers and treat them with dignity and respect.
- Handle sensitive issues with employees and/or guests with tact respect diplomacy and confidentiality. Develop and maintain positive and productive working relationships with other employees and departments.
- Partner with and assist others to promote an environment of teamwork and achieve common goals.
Quality Assurance/Quality Improvement
- Comply with quality assurance expectations and standards e.g. GuestVoice and JW Marriott Brand Standard Audit.
Physical Tasks
- Enter and locate work-related information using computers and/or point of sale systems.
- Stand sit or walk for an extended period of time or for an entire work shift.
- Read and visually verify information in a variety of formats (e.g. small print).
Move lift carry push pull and place objects weighing less than or equal to 10 pounds without assistance
At Marriott International we are dedicated to being an equal opportunity employer welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and greatest strength lies in the rich blend of culture talent and experiences of our associates. We are committed to non-discrimination on any protected basis including disability veteran status or other basis protected by applicable law.
Required Experience:
Manager
Employment Type
Full-Time
