Executive Assistant
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Job Description
We are seeking a dedicated and highly organized Executive Assistant for a US Based asset management company to support two sales executives one based in the UAE and the other in London. This role requires a proactive and adaptable professional with an understanding of the investment management industry and an interest in sales functions. The EA will play a pivotal role in managing daily operations ensuring seamless coordination and contributing to the success of both partners. Please note the position requires coordination of Dubai London and United States time zones.
This individual will support the Head of Middle East Business Development & Vice President of EMEA Sales but report directly to the Director Workplace Operations and coordinate with the U.S. Sales Assistant on an as needed basis.
This position will be based in Dubai
Key Responsibilities
- Client Relationship Management
- Develop and maintain strong relationships with clients and their executive assistants
- Assist in onboarding new clients and maintaining up-to-date information on CRM systems
- Support client engagement by organizing events conferences and follow-ups on key actions
- Collaborate with internal teams to ensure smooth communication and coordination
- Sales and Business Development Support
- Assist in identifying potential opportunities and coordinating sales initiatives
- Track progress against business goals and support the preparation of relevant reports
- Work with marketing team on quarterly materials and distributions
- Process expense claims and ensure adherence to company policies
- Sales and Business Development Support
- Assist in identifying potential opportunities and coordinating sales initiatives
- Maintain organized filing systems and ensure compliance with document retention protocols
- Support wider office activities ensuring the smooth running of daily operations
Qualifications
Required:
- 5 to 8 years as an Executive Assistant ideally within the investment management or financial services industry.
- Bachelors Degree required.
- Location: Based in DIFC Dubai
- Exceptional organizational and multitasking abilities
- Strong interpersonal and communication skills
- High proficiency in MS Office (Outlook PowerPoint Excel)
- Flexible to adapt to the dynamic needs of two partners across locations
Preferred Qualifications:
- Experience with CRM systems is an advantage
- Detail-oriented and able to work under pressure
- Proactive and solution-oriented with a can-do attitude
- An interest in sales and business development functions is highly desirable
Employment Type
Full Time
