Executive Assistant - Dubai
Posted on :
25-02-2025
Employer Active
1 Vacancy
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Job Description
Job Responsibilities:
- Acts as the first contact point for all matters concerning the DG office and responds to internal and external inquiries as appropriate ensuring that appropriate followup actions take place.
- Provides secretarial and administrative support coordination and oversight to the Director General s Office (DGO) setting work priorities and ensuring deadlines are met including drafting/editing correspondence letters reports agendas meeting notes action points etc.
- Manages the DG s daily schedule and office task list.
- Arranges DG s meetings ensuring agenda and documentation are made available and distributed in a timely manner.
- Ensures the highest level of discretion judgment and diplomacy in providing a wide range of executive assistant support; sets priorities; manages the workflow in an efficient and organized manner.
- Arranges complex and detailed travel plans itineraries and agendas; and compiles documents for travelrelated meetings.
- Manage travel arrangements for the Office of the DG including complex travel itineraries visas hotel bookings and expenses.
- Provides administrative support to the Directors Leadership Team as required and ensure timely followup of action points.
- Makes logistical arrangements for internal and external meetings convened by the DG or his/her assignee.
- Drafts letters and memoranda for final approval and signature by the DG.
- Communicates on behalf of the DG with Board members donors and others on matters related to DGs programmatic initiatives.
- Researches prioritizes and follows up on incoming issues and concerns addressed to the DG including those of a sensitive or confidential nature.
- Liaise between the DG office in HQ and the CAC office.
- Works collaboratively builds and maintains positive relationships with all members of staff and contacts within and outside the Center.
- Works closely and effectively with the DG to keep her wellinformed of upcoming commitments and responsibilities.
- Manages a variety of special projects for the DG some of which may have organizational impact.
- Prioritizes conflicting needs; handles matters expeditiously proactively and followsthrough on projects to successful completion often with deadline pressures.
Qualifications and Experience:
- Undergraduate degree with at least seven years of relevant administrative experience of which at least five years should be in Executive Assistant positions preferably in an international nonprofit organization.
- High degree of Proficiency in Microsoft Office (Outlook Word Excel and PowerPoint) Adobe Acrobat and Social Media web platforms.
- Excellence in communication (written and spoken) in English and Arabic.
- Arabic reading and writing skills (native level) are mandatory.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
- Excellent interpersonal skills flexibility and ability to work in a teamoriented multicultural environment with staff at all levels as well as stakeholders including board members external partners donors etc..
- Demonstrates proactive approaches to problemsolving with strong decisionmaking capability Emotional maturity.
- Ability to function under time pressure and to handle multiple tasks in a fastpaced environment of changing priorities.
- Highly resourceful teamplayer with the ability to also be extremely effective independently.
- Proven ability to handle confidential information with discretion be adaptable to various competing demands and demonstrate the highest level of client service and response.
- Demonstrated ability to achieve highperformance goals and meet deadlines in a fastpaced environment.
- Forwardlooking thinker who actively seeks opportunities and proposes solutions.
- Demonstrates ownership and accountability for results.
- Flexibility and willingness to work long hours and on occasional weekends when necessary
Employment Type
Full Time
Key Skills
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