Facilities Compliance Executive

Roles and responsibilities

Assist P&C Manager within the M&S Division in ensuring that all operational, inventorial and financial controls are adequately & uniformly formalized and implemented for the respective business units across all geographies to mitigate risk of loss, safeguard assets and improve operational efficiency.

What you will do: -

Description of Accountability:

Compliance & Processes

• Assist P&C Manager in all compliance & process matters
• Review controls and implement standardised compliance systems
• Implement improvements in existing processes to improve operational efficiency
• Review performance on Key operational areas relating to Store Operations, Inventory Control and other functions like logistics / Merchandising / Buying.
• Create SOPs as required
• Train stakeholders on Processes and Procedures (SOPs)
• Monitor monthly submission of Store Manager compliance checklist with all stores and submit to Retail P&C team.
• Adhere to Store Compliance visit schedule prepared by P&C Manager and submit review results with all stakeholders.
  

Inventory management

• Plan, schedule and facilitate Physical Inventory Counts in co-ordination with Operations & Logistics teams for both stores and warehouses.
• Summarizing / analysing shrinkage data, providing the final shrinkage for financial posting and preparing IAN as per DOA for final approvals.
• Attending Inventory counts on sample basis to check adherence to Al Futtaim Standard procedures
• Implement control mechanisms based on Count results.
• Managing system posting of counts after brief investigation on variances and necessary approvals.

Desired candidate profile

Special Projects and Store Opening / Closing

• Support P&C Manager in implementation of new Retail & Brand initiatives
• Attend UAT for IT implementations such as new functionalities on ERP systems, inventory modules, etc.
  

VAT & Excise Duty

• Support in Excise Duty / Other tax submissions in different regions.
• Assist in roll out of VAT and Excise in any new county
  

Internal Audit

• Tracking and coordinating all reports with respective teams for timely submission and implementation across the business.
• Re-verification of recommendations submitted as audit, for actual implementation.
  

Required Skills to be successful:

• Analytical Skills
• Time Management
• Communication Skills
• Leadership
• Teamwork
• Managing Processes
• Reporting Skills.
  

What equips you for the role:

• Bachelor’s degree (Masters Preferred)
• 3-5 years of retail operations experience on a supervisory level
• Experience in merchandising / Storekeeper would be added advantage
• Advanced EXCEL & MS office
• Good knowledge of SAP or another ERP’s
• Verbal communication skills
• Problem solving skills
• Focused