Front Desk Admin
Posted on :
18-02-2025
Employer Active
1 Vacancy
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Job Description
Job Title: Front Desk Admin
Reports to: Business Center Supervisor
Key Responsibilities:
- Supporting company operations by maintaining office procedures including the filing systems Hard and Soft Copies (Dropbox).
- Preparing & managing leasing contracts and producing Ejari certificates or any other related documents required by company and all required documents such as Passport Copy Emirates ID Copy and etc as per the set SOP and coordinating with the Group Legal & Compliance Manager if there is any change in the leasing contracts.
- Keeping and tracking stock of office supplies and placing orders when necessary and ensuring the smooth functioning of Business Centers office.
- Preparing reports by reviewing and analyzing leasing reports summarizing information and identifying trends based on data collected from leasing contracts and any other custom reports as assigned by Management.
- Compiling detailed records of leasing contracts by preparing excel sheets or using CRM system or software as and when it is introduced by the management of company.
- Managing switchboards; handling calls of various internal /external clients as well as various areas of business within the company.
- Managing and setting up meeting room booking system of company.
- Preparing offices for movein/ moveouts after coordinating with the company supervisors.
- Receiving customer complaints and aiming to resolve disputes as efficiently as possible in a professional and courteous manner.
- Ensuring that company is always prepared and presentable to welcome clients guests and visitors maintaining a showready environment at all times.
- Ensuring continual upkeep and standards of business centre to include offices meeting rooms and communal areas.
- Contributing to the overall revenue of the company by identifying opportunities to promote products and services offered by the business centre. (Duties may vary depending on centre needs)
- Greeting guests and visitors with a positive helpful attitude and always ensuring to maintain a high standard welcoming atmosphere in the office.
- Assisting guests and visitors in finding their way around the office and informing the concerned team member when the guests arrive.
- Helping and maintaining the workplace security by issuing checking and collecting necessary visitor logs.
- Answering phones in a professional manner and routing calls to the concerned department/colleague.
- Managing the entrance door to ensure authorized individuals are located to the designated waiting area.
Requirements:
- Worked in a coworking space or business center or shared offices.
- Good knowledge of client facing and administration procedures.
- Brilliant oral and written communication skills.
- Highly analytical with strong attention to detail.
- ability to remain flexible and calm in high pressure or continually changing situations.
- Solid organizational skills including the ability to prioritise and multitask in a demanding environment
- Must be able to effectively multitask manage timesensitive documents and have exceptional organizational skills in a fastpaced environment.
Employment Type
Full Time
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