Project Secretary
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Job Description
At Stantec we approach every project as a partnership because our work creates a lasting impact on our clients communities. We believe that when smart passionate creative people come together real possibilities are within reach.
Our people are at the heart of everything we do; they give our work purpose. If you want to be a part of our unwavering team and can bring your sense of imagination and determination to every challenge then this is the right place for you.
Stantec is seeking a talented and motivated Project Secretary who will be involved in a wide range of project types in support of our current high profile client base.
- Assist in managing correspondence reports and documents.
- Organize and coordinate meetings conferences and travel arrangements for staff.
- Take type and distribute necessary minutes of meetings.
- Assist in implementing and maintaining office systems.
- Maintain project meetings and calendars.
- Arrange and confirm appointments.
- Handle incoming mails correspondences and other materials.
- Organize internal and external events as necessary. Manage incoming calls.
- Assist in setting up and maintain filing systems. Liaison with internal and external contracts.
- Coordinate the flow of information both internally and externally as necessary.
- Operate office equipment.
- Manage office space.
Qualifications:
- Graduate of Business Management or Secretarial Course.
- Five (5) years experience as secretary in Consultancy or Project Management Company.
- Computer proficiency required typing speed.
- Knowledge in operations of basic office equipment.
- Fluency in the English language.
- Basic knowledge in document management.
Employment Type
Full Time
