Procurement Manager

Roles and responsibilities

As the Procurement and Planning Manager, the role will be responsible to create, implement and manage the infrastructure of negotiating and liaising with local and international suppliers/vendors and ensuring optimum levels of stocks and services are in place for business continuity.

Main objective of the role for the first year would be to develop robust procurement sourcing strategies that are both cost-effective and advantageous ensuring long-term success whilst demonstrating agreeable cost savings by the year end ensuring overall operational profitability.

ESSENTIAL RESPONSIBILITIES:

• Build and spearhead the Procurement and Demand Planning team to ensure Procurement Strategy is efficient and responsive in supporting the business and stakeholders needs,
• Create and implement all related S&OPs pertaining to the Procurement and Demand Planning Department related activities including all internal and external stakeholders.
• Strengthen relationship with existing suppliers and vendors; creating new relationships with reliable suppliers that add value to product and services spread
• Work closely with the Category Management team; support them by obtaining best prices and trade deals though negotiations with the assigned Suppliers
• Ensure competitive pricing, trade discounts, delivery schedules and SLAs are in agreement with key suppliers leading to cost effective operations
• Analyse and monitor Sales records, market trends, weather/ seasons and economic conditions to forecast consumer-buying patterns and determine inventory efficiency.
• Liaise closely with Category Management and Sales team to collate information about customer specific needs and preferences; liaise with them to create an optimum stock level plan and avoid any excess or shortages of stocks; ensure ideal stock levels is available at any time
• Manage and review forecast on monthly basis; monitor stock levels are at optimum levels; Responsible for overseeing stock aging and escalate as and when required.
• Have robust demand and supply reviews with all related stakeholders that incorporate product lifecycle plans.
• Review and analyze daily, weekly, quarterly and yearly inventory and profitability reports.
• Any other duties / projects assigned by the General Manager from time to time to meet business needs

Desired candidate profile

1. Developing Procurement Strategies

   • Designing and implementing procurement strategies aligned with the company’s objectives, ensuring the acquisition of goods and services in an efficient and cost-effective manner.
   • Identifying and evaluating the organization’s procurement needs, developing strategies to meet them while minimizing costs and maximizing value.

2. Demand Forecasting

   • Collaborating with different departments to forecast demand for goods and services.
   • Analyzing past trends and market conditions to predict future procurement needs and ensure timely availability of resources.

3. Procurement Budgeting

   • Developing and managing the procurement budget, ensuring that spending is kept within allocated limits while achieving procurement goals.
   • Monitoring and reporting on procurement costs to ensure compliance with the budget and identifying opportunities for cost reduction.

Supplier Management

1. Supplier Selection and Evaluation

   • Identifying potential suppliers and evaluating their capabilities to meet the company's needs.
   • Conducting market research to ensure the organization is sourcing from reliable suppliers with competitive pricing and high-quality products.

2. Negotiating Contracts and Agreements

   • Negotiating favorable terms and conditions with suppliers, including pricing, delivery schedules, and payment terms.
   • Managing supplier relationships to ensure timely delivery of goods, quality, and service levels.

3. Supplier Performance Monitoring

   • Establishing performance criteria for suppliers and monitoring their performance against set metrics (e.g., delivery time, quality, service).
   • Addressing supplier performance issues and collaborating with suppliers to resolve challenges.