Senior Personal Assistant - Alam Steel
Posted on :
31-12-2024
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1 Vacancy
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Job Description
The Role
Job Description: The Personal Assistant to the CEO and Chairman will provide highlevel administrative support to the companys CEO and Chairman. This role requires discretion attention to detail the ability to meet tight deadlines and impeccable organizational skills. Key Responsibilities: Manage and maintain schedule appointments and travel arrangements Act as the point of contact between the internal/external clients Verification of documents and cheques prior to management signatures Handle confidential documents ensuring they remain secure Prepare and edit correspondence communications presentations and other documents Manage and organize meetings and events Record transcribe and distribute minutes of meetings Monitor screen respond to and distribute incoming communications Liaise with internal staff at all levels Interact with external clients and stakeholders Coordinate projectbased work Managing monthly claim expenses Timely payment of monthly credit cards utility and mobile bills Maintenance of the cars renewal fines services etc Managing account balance and online banking transfers Handle medical insurance claims and appointments Managing office expense and petty cash Tenant coordination tenancy renewal leasing property management maintenance etc Managing and coordination documentation with banks Organizing Electronic and hard copy filing Coordination and documentation for all administration and lease agreements Coordination with Accounts team for Vendors payment confirmation Managing Office Maintenance Vendors coordination Contract management and timely contracts renewal. HR support as needed Recruiting Onboarding Offer letters Salary certificates fostering a safe environment managing employees relations administering payroll managing compensation and benefit packages handling disciplinary needs ensuring compliance with labour laws and regulations
Requirements
Alam Steel is a leader in the steel distribution industry maintaining strong relationships with some of the largest contracting and engineering firms in the region. The company has established itself as a key supplier that can deliver high quality products at competitive prices on time. Alam Steel was founded in Dubai UAE in 1979 and is headquartered in the Jebel Ali Free Zone.
This job has been sourced from an external job board.
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Job Description: The Personal Assistant to the CEO and Chairman will provide highlevel administrative support to the companys CEO and Chairman. This role requires discretion attention to detail the ability to meet tight deadlines and impeccable organizational skills. Key Responsibilities: Manage and maintain schedule appointments and travel arrangements Act as the point of contact between the internal/external clients Verification of documents and cheques prior to management signatures Handle confidential documents ensuring they remain secure Prepare and edit correspondence communications presentations and other documents Manage and organize meetings and events Record transcribe and distribute minutes of meetings Monitor screen respond to and distribute incoming communications Liaise with internal staff at all levels Interact with external clients and stakeholders Coordinate projectbased work Managing monthly claim expenses Timely payment of monthly credit cards utility and mobile bills Maintenance of the cars renewal fines services etc Managing account balance and online banking transfers Handle medical insurance claims and appointments Managing office expense and petty cash Tenant coordination tenancy renewal leasing property management maintenance etc Managing and coordination documentation with banks Organizing Electronic and hard copy filing Coordination and documentation for all administration and lease agreements Coordination with Accounts team for Vendors payment confirmation Managing Office Maintenance Vendors coordination Contract management and timely contracts renewal. HR support as needed Recruiting Onboarding Offer letters Salary certificates fostering a safe environment managing employees relations administering payroll managing compensation and benefit packages handling disciplinary needs ensuring compliance with labour laws and regulations
Requirements
- Proven experience as a personal assistant or similar role Knowledge of office management systems and procedures Outstanding organizational and time management abilities Ability to multitask and prioritize daily workload Excellent verbal and written communications skills Discretion and confidentiality High School degree; additional qualification as a personal assistant or secretary will be a plus Technical Skills: Proficiency in MS Office and other office productivity tools Familiarity with email scheduling tools Comfortable with fastpaced and varied computer work Personal Attributes: Good communication Organized Efficient Time management Honest Proactive problem solver Attentive to details Flexible and adaptable Professional discretion High emotional intelligence
Alam Steel is a leader in the steel distribution industry maintaining strong relationships with some of the largest contracting and engineering firms in the region. The company has established itself as a key supplier that can deliver high quality products at competitive prices on time. Alam Steel was founded in Dubai UAE in 1979 and is headquartered in the Jebel Ali Free Zone.
This job has been sourced from an external job board.
More jobs on
Employment Type
Full Time
Key Skills
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