Receptionist
Posted on :
19-12-2024
Employer Active
3 Vacancies
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Job Description
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We are looking for a friendly, organized, and detail-oriented Receptionist/Administrative Assistant to be the first point of contact for clients and visitors. This role involves managing front desk activities, supporting administrative tasks, and ensuring smooth daily operations. The ideal candidate will have excellent communication skills, a positive attitude, and the ability to multitask effectively in a fast-paced environment.
Key Responsibilities:
- Client & Visitor Support: Greet clients and visitors with a warm, helpful attitude and assist them in navigating the office. Announce visitor arrivals as required.
- Access & Security: Ensure workplace security by issuing, checking, and collecting visitor badges, as well as maintaining accurate visitor logs.
- Administrative Support: Handle a variety of administrative tasks, including copying, faxing, note-taking, and booking travel arrangements.
- Meeting & Training Room Setup: Prepare meeting and training rooms to ensure a clean, organized, and functional environment for attendees.
- Telephone Management: Answer phone calls professionally, forward and screen calls, and route inquiries to the appropriate person or department.
- Mail & Correspondence: Sort, distribute, and manage incoming mail and other correspondence.
- Team Support: Assist colleagues with administrative tasks and handle ad-hoc duties as needed.
- Customer Service: Provide exceptional customer service by addressing inquiries and concerns with professionalism and efficiency.
- Appointment Scheduling: Schedule and manage appointments to ensure seamless coordination.
- Administrative Team Leadership: Hire, train, and manage junior administrative team members while supporting their development and growth.
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Qualifications & Skills:
- Proven experience as a receptionist, administrative assistant, or in a similar role.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in using office equipment such as copiers, printers, and fax machines.
- Familiarity with office software (e.g., Microsoft Office Suite) and telephone systems.
- Ability to maintain confidentiality and professionalism at all times.
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Preferred Experience:
- Experience in customer service or front desk roles is a plus.
- Previous experience managing junior staff is preferred.
Employment Type
Full-time
Key Skills
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