Assistant Project Manager

Roles and responsibilities

Assistant Project Manager plays a crucial role in ensuring that construction projects adhere to established quality standards and meet regulatory requirements.

Responsibilities

• Supports the Project Manager as the Company representative with the client and selected subcontractors during the program execution. Frequently interfaces with upper-level management and client personnel.
• Follows up on instructions and commitments associated with the project.
• Monitors contractor performance pertaining to schedule and conformance to plans and specifications.
• Supports Project Manager in overseeing of the Project Execution Plan, Health and Safety Plan, Quality Assurance/Quality Control Plan, and other documents as required. Ensures that the project meets or exceeds goals established in these plans.
• Oversee time and cost budgets inclusive of initial set up with the direction of the senior project management team.
• Demonstrative capability in project controls (scheduling, cost reporting, forecasting, variation management etc).
• Monitoring and evaluating project performance in line with time and budgetary constraints.
• Communicating project performance results with the project management team.
• Managing changes in project processes to resolve identified shortcomings in operational methods.
• Plan and coordinate the resources for each job including inputs from other offices, sub consultants and other suppliers, and manage all jobs to deliver them on time, within the budget.
• Performs other responsibilities associated with this position as may be appropriate to support the Project Manager.

Desired candidate profile

1. Project Management Skills

• Project Planning: Assisting in the development of detailed project plans, including timelines, milestones, budgets, and resource allocations.
• Task Prioritization: Ability to prioritize tasks effectively to ensure that critical elements of the project are completed on time.
• Scope Management: Helping define and manage the scope of the project to ensure that it stays aligned with the objectives.
• Resource Management: Coordinating resources (people, equipment, materials) to ensure that the project progresses smoothly.

2. Communication and Interpersonal Skills

• Stakeholder Communication: Keeping all stakeholders (team members, clients, vendors, and senior management) informed of project status, changes, and issues.
• Team Collaboration: Collaborating with team members and other departments to ensure seamless execution of tasks.
• Problem Solving: Identifying potential issues and proactively working with the team to resolve them, ensuring that the project stays on track.

3. Time Management and Organizational Skills

• Scheduling: Helping create and maintain project schedules, ensuring all tasks are completed on time.
• Deadline Management: Managing and monitoring the progress of deadlines, ensuring that tasks are completed within the allocated timeframes.
• Document Organization: Maintaining accurate and organized records for project documentation, including contracts, reports, meeting notes, and budgets.

4. Risk Management

• Identifying Risks: Assisting the project manager in identifying potential risks to the project, such as delays, budget overruns, or resource shortages.
• Mitigation Plans: Helping develop and implement strategies to mitigate or avoid risks, ensuring smooth project execution.

5. Technical Skills and Industry Knowledge

• Industry-Specific Knowledge: Understanding the industry or field the project is related to (e.g., construction, software, manufacturing) and how to apply project management principles to it.
• Software Proficiency: Familiarity with project management software tools (e.g., Microsoft Project, Asana, Trello, Jira) and other relevant tools like spreadsheets (Excel) to track project progress and tasks.
• Budget Management: Helping track expenses and ensure the project is completed within the allocated budget.