Personal Assistant to Regional General Manager
Posted on :
05-11-2024
Employer Active
1 Vacancy
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Job Description
The Personal Assistant (PA) to the Regional General Manager (RGM) plays a crucial role in supporting the Regional General Manager in daily operations ensuring efficient management of tasks and responsibilities. The PA acts as a liaison between the RGM and various stakeholders including employees suppliers and guests.
- Manage sensitive information with discretion and integrity.
- Acting as the first point of contact for the Executive Office and serving as an intermediary for the Dubai Central General Managers.
- Regional General Managers calendar management
- Preparing reports presentations Memos SOPs Complimentary Vouchers NOCs and any official documents
- Managing correspondence including negative reviews directed to the RGM
- Preparing and processing RGMs monthly expenses travel expenses insurance reimbursement claims RGMs Travel arrangements
- Reviewing and proofreading contracts capex files and any other documents for accuracy before the Regional General Manager review
- Keeping all ExComs/ departments on task to meet deadlines
- Preparing the monthly business review presentation and minute taking
- Preparing the monthly attendance for Head of Departments
- Managing HODs vacation plan requests in Oasys
- Monitor project timelines and deliverables ensuring deadlines are met.
- Maintain organized filing systems both physical and digital.
- Track key performance indicators (KPIs) and prepare reports for the RGM.
- Managing stationery inventory (Future log)
- Monitoring the validity of licenses and certifications
- Monthly updates of DTCM statistics in the DTCM portal
- Assisting in conducting specific projects and research as needed
- Miscellaneous tasks to support the Regional General Manager which may vary according to the RGMs remit
Qualifications :
- Bachelors degree in Hospitality Management Business Administration or a related field preferred.
- Previous experience as a personal assistant or in an administrative role preferably within the hotel or hospitality industry.
- Experience in supporting senior management is an advantage.
- Strong organizational and timemanagement skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant software.
- Ability to multitask and prioritize tasks effectively.
- Strong attention to detail.
- Problemsolving and critical thinking skills.
- Professional demeanour and positive attitude.
- High level of integrity and confidentiality.
- Ability to work independently and as part of a team.
- Adaptability to changing environments and priorities.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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