Receptionist
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Job Description
Job Description:
Perfect Automobiles Trading is looking for a friendly and professional Receptionist to join our team. The Receptionist will be the first point of contact for clients, visitors, and staff, providing exceptional customer service and administrative support. The ideal candidate will be organized, personable, and able to manage multiple tasks efficiently.
Key Responsibilities:
- Greeting and welcoming visitors, clients, and vendors in a courteous and professional manner.
- Answering and directing incoming phone calls to the appropriate departments or personnel.
- Managing the reception area to ensure it is clean, organized, and presentable at all times.
- Handling inquiries and providing accurate information to clients and visitors.
- Scheduling appointments, meetings, and managing the calendar for conference rooms.
- Assisting in handling mail, courier services, and deliveries.
- Maintaining office security by following company protocols and issuing visitor badges.
- Supporting other administrative tasks as needed (filing, photocopying, faxing, etc.).
- Assisting with basic data entry and record-keeping tasks.
- Coordinating with the office assistant for supplies management and other office-related tasks.
Qualifications:
- High school diploma or equivalent (associate’s degree preferred).
- Previous experience as a receptionist or in a related customer service/administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong communication and interpersonal skills.
- Excellent time-management and organizational abilities.
- Ability to handle multiple tasks while maintaining a positive and professional demeanor.
- Knowledge of phone systems and basic office equipment (printers, copiers, etc.).
Working Conditions:
- Full-time position.
- Working hours: [Insert working hours].
- Office-based role.
Employment Type
Full-time
Department / Functional Area
Contract Management / Financial Planning / Procurement Management / Cost Estimation
