Corporate Front OfficeOffice Coordinator Arabic Speaker
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Job Description
We are currently working on behalf of a large investment holding group based in Abu Dhabi and they are looking to hire a Corporate Front office/Office Coordinator (Arabic Speaker) to join their team.
Corporate Front Office is the first point of contact for the company and will provide administrative support across the organization. The receptionist will handle the flow of people through the business. Will welcome and greet guests will be coordinating with all the front desk transactions and activities including distributing correspondence and redirecting phone calls messages will support other members of the team with various daytoday administrative tasks including coordinating travel requirements assisting with billing reports room and calendar bookings and admin tasks. Duties include delivery of highquality service in a timely manner.
Key Responsibilities:
Order office supplies including pantry supplies and maintaining inventory stocks.
Maintain emergencies details and information first aid etc. in a timely and effective manner.
Coordinate with any maintenance issues office equipment s
Assist the management from time to time on any clerical requirements.
Serve visitors by greeting welcoming directing and announcing them appropriately.
Answer screen and forward any incoming phone calls & emails while providing basic information when needed.
Provide basic and accurate information inperson and via phone/email.
Receive and sort daily mail/deliveries/couriers.
Maintain security by following procedures and controlling access (monitor logbook issue visitor badges)
Update appointment calendars and schedule meetings/appointments coordination of any meeting booked and arranged.
Ensure that meeting rooms are organized and tidy.
Ensure meetings rooms are booked accordingly as requested.
Ensure guests/visitors are put in visitor s list access.
Perform any ad hoc administration task assigned that may include transactional administration such as PR utility bills magazine newspapers subscriptions etc.
Perform other clerical receptionist duties such as filing photocopying etc. while maintaining confidentiality and professionalism.
Requirements
Proficiency with Microsoft Office hands on experience with office equipment s (e.g. fax machines and printers).
Ability to work under pressure.
Professional attitude and appearance solid written and verbal communication skills resourceful and proactive when issues arise with excellent organizational skills multitasking time management skills with the ability to prioritize tasks.
Commendable customer service professional
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Disclaimer:
Please note that Black Pearl will never ask candidates for any payment in exchange for our services. Our services are free to candidates with the recruitment fee paid by our clients. If you receive any emails SMS or calls requesting payment before your application can be processed please report it by emailing or contacting our office at.
Employment Type
Full Time
