Procurement Administrator

Roles and responsibilities

Work with buyers, engineering, planning, project controls, construction, HSE and quality to ensure purchase order requirements are understood and complied with by the supplier. Establish formal and informal communications with assigned suppliers to enable timely, accurate and forward-looking analysis of supplier's progress at meeting interim delivery schedules of supplier data, manufacturing milestones, material deliveries, testing activities and material and equipment delivery.

Global Level Summary

Performing relatively routine tasks using basic knowledge of the principles and practices within a professional discipline acquired through extensive academic preparation.

Decision Making

Under direct supervision, work is routine and instructions are typically detailed.

Supervision Received

Works under close supervision and technical guidance with regular daily interaction with supervisor. Duties directly assigned weekly. Work is reviewed daily to weekly for accuracy, adequacy, and conformance with prescribed procedures.

Supervision Authority

Works under close supervision and technical guidance with regular daily interaction with supervisor. Duties directly assigned weekly. Work is reviewed daily to weekly for accuracy, adequacy, and conformance with prescribed procedures.

Communication

Communicate basic information with peers, stakeholders, and management. Persuasion is limited to articulating and substantiating own point of view to peers and supervisors.

Systems, Processes & Tools

Basic understanding of systems, processes and tools specifically related to field.

Typical Qualifications

University Degree, or equivalent, in related field or applicable discipline, or equivalent relevant experience. Typically has little or no practical experience.

Desired candidate profile

• Procurement Knowledge: Understanding of procurement principles, practices, and regulations, including sourcing, negotiation, and contract management.

• Vendor Management: Ability to identify, evaluate, and manage relationships with suppliers and vendors, ensuring they meet quality and performance standards.

• Communication Skills: Strong verbal and written communication skills for interacting with suppliers, stakeholders, and team members.

• Negotiation Skills: Proficiency in negotiating terms and conditions to secure favorable pricing and contract terms.

• Organizational Skills: Excellent organizational abilities to manage multiple procurement projects, deadlines, and documentation effectively.

• Attention to Detail: Strong focus on accuracy in processing orders, maintaining records, and ensuring compliance with procurement policies.

• Data Analysis: Ability to analyze procurement data and market trends to inform purchasing decisions and optimize spending.

• Problem-Solving Abilities: Capability to identify issues in the procurement process and develop practical solutions.

• Technical Proficiency: Familiarity with procurement software and tools (e.g., ERP systems) for tracking orders and managing inventory.

• Team Collaboration: Experience working collaboratively within a team environment, supporting other departments as needed.