Procurement Executive

Roles and responsibilities

• Minimum of a high school diploma / Graduate degree in supply chain management, logistics, business administration or related field.
• Minimum 4 years of experience in Hospitality Procurement in a medium to large organization.
• Experience in e-Procurement or equivalent procurement systems.
• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
• Supplier Management: Identify, evaluate, and establish relationships with suppliers to ensure the availability of high-quality goods and services.
• Purchasing Strategy: Develop and implement procurement strategies that align with the organization’s goals, including cost reduction and efficiency improvement.
• Negotiation: Negotiate contracts, pricing, and terms with suppliers to secure favorable conditions for the organization.
• Market Research: Stay informed about market trends, industry developments, and pricing fluctuations to make informed purchasing decisions.
• Inventory Management: Monitor inventory levels to ensure that supplies are adequately stocked while minimizing excess inventory and waste.
• Compliance: Ensure that procurement activities comply with company policies, legal regulations, and ethical standards.
• Reporting and Analysis: Prepare reports on procurement activities, analyze purchasing data, and provide insights to management for decision-making.

• Essential Skills:

• Negotiation Skills: Strong ability to negotiate favorable terms and pricing with suppliers.
• Analytical Thinking: Proficiency in analyzing market data and purchasing trends to make informed decisions.
• Communication: Excellent verbal and written communication skills for interacting with suppliers and internal stakeholders.
• Attention to Detail: Meticulousness in reviewing contracts, orders, and invoices to ensure accuracy.
• Organizational Skills: Ability to manage multiple procurement projects and prioritize tasks effectively.

Desired candidate profile

1. Supplier Management: Identify, evaluate, and establish relationships with suppliers to ensure the availability of high-quality goods and services.
2. Purchasing Strategy: Develop and implement procurement strategies that align with the organization’s goals, including cost reduction and efficiency improvement.
3. Negotiation: Negotiate contracts, pricing, and terms with suppliers to secure favorable conditions for the organization.
4. Market Research: Stay informed about market trends, industry developments, and pricing fluctuations to make informed purchasing decisions.
5. Inventory Management: Monitor inventory levels to ensure that supplies are adequately stocked while minimizing excess inventory and waste.
6. Compliance: Ensure that procurement activities comply with company policies, legal regulations, and ethical standards.
7. Reporting and Analysis: Prepare reports on procurement activities, analyze purchasing data, and provide insights to management for decision-making.

Essential Skills:

• Negotiation Skills: Strong ability to negotiate favorable terms and pricing with suppliers.
• Analytical Thinking: Proficiency in analyzing market data and purchasing trends to make informed decisions.
• Communication: Excellent verbal and written communication skills for interacting with suppliers and internal stakeholders.
• Attention to Detail: Meticulousness in reviewing contracts, orders, and invoices to ensure accuracy.
• Organizational Skills: Ability to manage multiple procurement projects and prioritize tasks effectively.