Procurement Executive

Roles and responsibilities

Role: The role is responsible for the operational purchasing activities from planning stage to implementing the operations and assisting in all terms of purchasing activities.

The Corporate Services function, which is part of Procurement, Administration and Logistics is responsible for the timely and cost-effective management of all operational portfolios related to procurement, warehousing, logistics and administration. This function ensures Procurement for all required goods, parts, commercial transportation and equipment etc., with minimum overheads while ensuring required quality standards to support the Company’s strategic objectives of image for excellence & profitability & commercial competitiveness.

Key Responsibilities:

Operational Purchasing:

• Oversee the entire operational purchasing process from planning to implementation.
• Ensure compliance with procurement policies and procedures.

Purchase Order Closure:

• Manage and coordinate the timely closure of Purchase Orders.
• Work closely with internal stakeholders to understand their requirements and expedite the procurement process.

Vendor Contract Renegotiation:

• Identify opportunities for renegotiating contracts with existing vendors.
• Collaborate with vendors to achieve favorable terms, including cost savings.

Cost Savings Initiatives:

• Actively seek opportunities for cost savings within the procurement process.
• Analyze vendor contracts and terms to optimize financial outcomes for Emaar.

Administration:

• Reports work progress on a weekly basis and updates him with any major purchasing issues that require his attention.
• Ensures that all purchase requisitions are available with proper documentation, authorized and cost codes available.
• Ensures that quotations are scrutinized for the terms and conditions, payment terms, delivery period, warranty, after sales service, insurance and any other applicable terms mentioned in the quotation.

Essential Criteria:

• Preferably bachelor’s degree in business management
• 4+ years of experience working in purchasing department for a large organization.
• Excellent communication skills

Desired candidate profile

1. Vendor Management: Identify, evaluate, and establish relationships with suppliers and vendors to negotiate contracts and agreements.
2. Purchasing: Oversee the procurement process, including sourcing, ordering, and receiving goods and services.
3. Cost Management: Monitor and control procurement costs, seeking opportunities for cost savings and efficiency improvements.
4. Inventory Management: Maintain optimal inventory levels to meet operational needs without overstocking.
5. Compliance: Ensure procurement processes comply with company policies, legal regulations, and ethical standards.
6. Market Research: Analyze market trends and supplier performance to make informed purchasing decisions.

Essential Skills:

• Negotiation: Strong negotiation skills to secure favorable terms with suppliers.
• Analytical Skills: Ability to analyze data and market trends to make informed decisions.
• Communication: Excellent verbal and written communication skills for effective interaction with suppliers and internal stakeholders.
• Project Management: Skills to manage multiple procurement projects simultaneously.
• Attention to Detail: Meticulousness in reviewing contracts, orders, and specifications.