Accounts Payable Officer
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- Provide a summary of the ageing report required by various people in the Accounting and Control Department to prepare monthly reports
- To understand Sofitel objectives in managing Account Payable Function so as to
- provide an effective system to track Accounts Payable for effective Cash Flow management
- Ensure loyalty of key suppliers of the hotel resulting in lower cost per unit.
- To obtain datestamp and file all documents which support authorized purchases and services rendered (PRs POs Delivery Notes signed Receiving Records Contracts etc.) for future matching to invoices.
- To process daily invoices that is to match them to their supporting authorizations and receiving records.
- To check all the petty cash vouchers for validity and accuracy and to process for payment.
- To record all the petty cash vouchers and to post them timely and accurately into the computer system.
- To prepare account allocation of all petty cash vouchers.
- To control and to reimburse timely the General Cashier funds.
- To file all the paid petty cash vouchers properly for future reference.
- To batch invoices obtain department head approval and book them to the appropriate account and departments.
- To review and determine all payments due and to submit the payment requests and disbursement schedule to the Finance Manager for review and signature prior to the actual preparation of cheques.
- To prepare cheque payments and submit them with their supports attached for final approval and signatures by the Director of Finance and General Manager.
- To raise and record cheques for urgent payments.
- To prepare monthly accruals for goods and services received but not invoiced.
- To prepare monthly accruals for any major commitments.
- To check and ensure that the books and records are updated accurately and timely.
- To cooperate and assist in reconciling the monthend inventory book balances to actual physical counts.
- To prepare monthend closing of Accounts Payable.
- To prepare and follow up on some balance sheet schedules as instructed including all the advanced payments.
- To have a full working knowledge and capability to supervise correct and demonstrate all duties and tasks in the assigned Place of Work to the standard set.
- To be entirely flexible and adapt to rotate within the different sub departments of the Accounting & Finance Department.
- To be fully conversant with all services and facilities offered by the hotel.
- To ensure all files and reports are properly filed for future reference.
- To maintain an uptodate Open Accounts for Accounts Payable.
- To assist in carrying out quarterly biyearly yearly inventory of operating equipment.
- To carry out any other reasonable duties as assigned by the Finance Manager.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
