Accounts Payable Accountant

• Verify that all invoices bear the proper delivery order, an approved purchase order, and goods received note.
• Check the rate, quantity, UOM, and taxes against the PO, and ensure the invoice bears signatures from the receiving and store, cost controller, and concerned department.
• Check all cash expenses and advances for necessary approvals and ensure compliance with internal procedures.
• Post invoices and cash/petty expenses daily to the back-office system to the appropriate ledger adhering to USALI standards.
• Follow up SOA with creditors and reconcile the outstanding with their ledger balance before processing payment to the supplier and resolve any discrepancies in a timely manner.
• Ensure to maintain records for each supplier like approved vendor addition, contracts, trade licenses, VAT certificates, Bank details, or any amendments for ready reference.
• Arrange and maintain all invoices alphabetically and follow a well-organized payment procedure.
• Prepare vendor payments on a timely basis via check or wire transfer and submit them for approval from the signatories ensuring the critical dates, credit terms, and priorities.
• Ensure proper accruals during the month-end for recurring expenses or any goods or services received and yet to be invoiced.
• Maintain a full record of all payments including checklist and support documents based on the system-generated voucher number for future reference.
• To assist the cost controller in the month-end physical inventory counting and inventory spot checks.
• To assist the cost controller in maintaining the PAR stock level for items in all venues.
• All or any ad-hoc duties assigned by the Cost Controller or Payable Supervisor.
  

Qualifications

• An acceptable degree from any recognized university with a specialization in commerce or accounting.
• Trained in hospitality software like Sun System, Material Control (FMC or Futurelog), and MS Office Applications.
• Minimum 3 years of previous experience handling the accounts payable position and knowledge in cost clerk profile.
• Self-reliant and able to handle work pressure.