Receptionist - GieseckeDevrient
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Job Description
GD makes the lives of billions of people around the world more secure. We create trust in the digital age with integrated security technologies in three business areas: Digital Security Financial Platforms and Currency Technology. We have been a reliable partner for our customers for over 170 years with our innovative solutions for SecurityTech! We are an international technology group and traditional family business with over 14000 employees in 40 countries. Creating Confidence is our path to success. Trust is the basis of our cooperation within GD.
The whole world trusts us when it comes to physical or digital currencies. We increase the security and efficiency of the cash cycle in collaboration with central banks and the entire currency industry. As the market leader in advanced currency management would you like to join us in shaping the future of payments
Scope and Purpose:
- To welcome visitors and clients receive and route telephone calls and provide administration support in the office.
- To deal with queries from the public and customers.
Key Result Areas & Responsibilities:
- Welcome visitors to the office ist them in making appointments ure their comfort and direct them to the proper staff or service
- Deal with enquiries from the public staff and p messages on to other members of staff
- Answer telephones; screen and forward calls and /or record and forward messages accurately
- Receive sort distribute and dispatch mails and couriers within the office; file correspondence and other materials as required
- Verifying courier invoices & forwarding to Finance Department
- Maintain hard copy and electronic filing system of visitors
- Order supplies related to office stationeries pantry and coffee machine and maintain stocks and records
- Business travel administration maintain and update the records of business trips of staff distribute BTA forms to concerned staff and provide an overview of employees presence status by means of Staff Notifications
- Checking FCO Advice for all Business Travels and take necessary steps
- Arrange meetings book and prepare Conference rooms and arrange hospitality
- Make arrangements for monthly birthday parties
- General administrative and clerical support Distribution of Invoices
- ed from the LES site (intranet)
- Distribution of Etisalat Bills
HR Support
- ist the HR Team with the following tasks:
- Prepare the newjoiner starter kit such as stationeries laptop ID access card network access and that workstation is in place
- Keeping up to date employee record electronically to ensure accurate information
- Maintain Employee Tracker for newhires leavers leave management digital and physical files
- Updating Personnel files
- Recruitment (arranging interviews conference rooms etc.)
- Checking FCO advice for all business travels and taking necessary actions
- Annual Air Ticket Encashment Payment
Job Requirements:
- Bachelors degree from a reputed university.
- Onethree years relevant experience.
- Familiarity with current Windows operating systems (as applicable) and proficiency in required software including currently supported versions of Windows applications such as Word Excel etc.
- Good verbal and written communication ss
- Knowledge of administrative and clerical procedures
- Customer service orientation
Contact
HR Team Dubai
Job Details
Job Title
Receptionist
Business Sector
GieseckeDevrient Currency Technology FZE
B1
Dubai Digital Park
Dubai Silicon Oasis
Requisition ID
24576
Location
Dubai AE
Career level
Experienced and Graduates
Job Type
Fulltime Temporary
Contact
HR Team Dubai
confidential
We are an equal opportunity employer! We promote diversity in all its forms and create an inclusive work environment free from prejudice discrimination and harment in which all employees feel a sense of belonging. We warmly welcome all applications regardless of gender age race or ethnic origin social and cultural background religion disability and sexual orientation.
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Employment Type
Full Time
