Receptionist - GieseckeDevrient

Scope and Purpose:

• To welcome visitors and clients receive and route telephone calls and provide administration support in the office.
• To deal with queries from the public and customers.

Key Result Areas & Responsibilities:

• Welcome visitors to the office ist them in making appointments ure their comfort and direct them to the proper staff or service
• Deal with enquiries from the public staff and p messages on to other members of staff
• Answer telephones; screen and forward calls and /or record and forward messages accurately
• Receive sort distribute and dispatch mails and couriers within the office; file correspondence and other materials as required
• Verifying courier invoices & forwarding to Finance Department
• Maintain hard copy and electronic filing system of visitors
• Order supplies related to office stationeries pantry and coffee machine and maintain stocks and records
• Business travel administration maintain and update the records of business trips of staff distribute BTA forms to concerned staff and provide an overview of employees presence status by means of Staff Notifications
• Checking FCO Advice for all Business Travels and take necessary steps
• Arrange meetings book and prepare Conference rooms and arrange hospitality
• Make arrangements for monthly birthday parties
• General administrative and clerical support
Distribution of Invoices
• ed from the LES site (intranet)
• Distribution of Etisalat Bills

HR Support

• ist the HR Team with the following tasks:
  • Prepare the newjoiner starter kit such as stationeries laptop ID access card network access and that workstation is in place
  • Keeping up to date employee record electronically to ensure accurate information
  • Maintain Employee Tracker for newhires leavers leave management digital and physical files
  • Updating Personnel files
  • Recruitment (arranging interviews conference rooms etc.)
  • Checking FCO advice for all business travels and taking necessary actions
  • Annual Air Ticket Encashment Payment

Job Requirements:

• Bachelors degree from a reputed university.
• Onethree years relevant experience.
• Familiarity with current Windows operating systems (as applicable) and proficiency in required software including currently supported versions of Windows applications such as Word Excel etc.
• Good verbal and written communication ss
• Knowledge of administrative and clerical procedures
• Customer service orientation