Procurement Officer - Veo

Company Description

For 170 years Veolia has been a global leader in providing water energy and waste management solutions. Serving public authorities and industries across 58 countries our comprehensive services are essential to human development and sustainable growth. As we progress alongside economic growth and human development we continuously adapt and innovate designing solutions that positively impact the environment and conserve resources.

Veolia focuses on local solutions to purify and preserve vital resources mitigate resource depletion decarbonize lifestyles and production methods and adapt to the impacts of climate change.

Our mission is to build a better 21st century and we proudly identify as #resourcers.

Key figures of Veolia Near and Middle East

• Over 3400 employees in the Middle East (in addition to the nearly 6000 employees for Enova which reports directly to Veolia Africa MiddleEast for Facility Management and Energy Efficiency contracts in the region)
• A robust local network across the region including the UAE Oman Qatar Bahrain Kuwait Lebanon Turkey Jordan and Saudi Arabia
• 40 years of sustainable partnerships

In the Middle East Veolia collaborates with industries governments communities and commercial businesses to deliver innovative and sustainable solutions needed today while maintaining a vision for tomorrow. Through publicprivate partnerships and innovative contractual schemes Veolia is dedicated to achieving measurable results with pragmatic sustainable environmental solutions.

For more information please visit our Website

Job Description

Job Purpose:
To procure all required materials supplies services and equipment prepare all the relevant contract documentation and coordinate with suppliers to ensure timely delivery of optimal quality and costeffective materials and services in line with the organizations needs to comply with business objectives in the short medium and long terms through continuous improvement and in accordance with the terms of O&M contract and the Integrated Management System.

Job responsibilities:
Procurement duties:

• Implement update and enforce all the framework agreements & internal procedures related to O&M procurement activities.
• Ensure the correct implementation of all relevant company policies and procedures
• Follow the Lean for Value approach and aim for continuous improvements
• Perform regular evaluation of suppliers and contractors as per internal procedures
• Prepare and call for tenders for product/service procurement evaluate the bids and negotiate contractual terms (prices delivery time penalties) based on technical specifications defined by other O&M departments
• Ensure the suppliers/ subcontractors are reliable and monitor their performance.
• Leverage framework agreement templates for the supply of Products or Maintenance Services (based on technical specifications defined by other O&M departments)
• Liaise with internal departments as required in order to identify their procurement needs specifications quantities etc. and followup with them on a regular basis in order to ensure timely procurement of materials
• Initiate renegotiation/renewals of all local agreements well in advance of the expiry dates to ensure timely renewal
• Use the CMMS and/or any other purchase history available to monitor price fluctuations in material equipment or services and avoid unreasonable increase in prices given the market conditions
• Investigate and identify new suppliers and alternative products/services whether within the UAE and GCC region or internationally using publicly available resources and available shareholder resources.
• Follow up and efficiently manage the different procurement stages from the purchase
• Request to the delivery of service or material to ensure the products/services are delivered on time and conform to the specific purchase requirements
• Remain updated on current developments in the field of purchasing prices market conditions and new products through price benchmarking
• Identify and monitor key spending areas with the aim to prioritize purchasing activities
• Propose and implement best practices in procurement management based on past experience international and internal best practices
• Follow report and supervise the purchase savings in Shareholder Efficiency plans.
• Initiate and oversee inventory counts on both plants (spare parts and consumables)
• Manage all aspects related to scrap sales
• Attend meetings trade shows seminars etc. as requested.
• Responsible for all logistic functions such as import and export of goods for local and
• international shipments and coordinate with the clearing agent/ customs representatives to clear shipments on time.
• Initiate coordinate and monitor audit processes as and when required.
• Perform any duties requested by the Finance Manager or Management.
• Arrange credit facilities with new/existing suppliers and minimize advance payments
• Maximize savings and purchasing performance through relevant KPIs
• Arrange regular meetings with suppliers

Work attitude

• Take initiative and always act in professional and ethical manner.
• Represent the company in a courteous helpful and businesslike behavior.
• Maintain an uncompromised level of confidentiality and integrity related to all information and procurement in general.
• Adhere to and encourage adherence to all corporate policies and procedures
• Lead by example be friendly and helpful.

Team work and Collaboration

• Coordinate with Finance department for payable issues like amendment of LPO advance payments Delivery Note issues etc
• Liaise with the operational team storekeepers and finance to solve all payment related queries documentation issues and disputes by customers
• Maintain coordination and effective working relationships with the other teams
• Participate in overtime tasks as required from time to time
• Participate in regional meetings and collaboration initiatives

Organizing and Reporting

• Ensure that all internal/external reporting is performed promptly and accurately.
• Organize soft & hard files
• Update management reports & HO monthly reports within specified time.
• Produce other reports when required by management

Communication

• Report all relevant information to the Management promptly and accurately.
• Ensure effective and prompt communication within the company.
• Liaise and communicate with stakeholders on authorized procurement matters as and when appropriate.

Requirements:

Education Level

• Accredited and recognized degree/ diploma in Procurement or equivalent.

Experience

• 5 years continuous experience in a industrial business environment.

Technical Skills

• Excellent knowledge of procurement practice and management.
• Innovative and continuous improvement mindset.
• Good knowledge of VAT related matters and relation to procurement
• Effective problem identification problem solving and improvement implementation.

Communication

• Good command of written and spoken English.
• Able to transfer knowledge to colleagues interns and students.
• Ensure proper organizational recording and record keeping related to HSE.
• Communicate accurately correctly timely effectively and in an appropriate manner using email documentation and verbally.

IT Skills

• Proficiency in MS Office (Word Excel & PowerPoint) Google suite and apps.
• Proficiency in Infor and Navision

Job Type: Fulltime