Administrative istant

Company Overview:

Milele Motors is a dynamic automotive company specializing in importing and exporting cars. We offer a collaborative and supportive work environment where every team member is valued and encouraged to grow professionally.

Job Purpose: Administrative Assistant

Assist in administrative and legal tasks dealing with thirdparty agents such as government agencies vendors business partners and law firms.

Duties and Responsibilities:

Administrative Tasks:

• Handle company registration renewals licenses utilities maintenance and general office support.
• Maintain organized electronic and physical filing systems.
• Assist in creating formatting and editing documents reports and presentations.
• Accurately enter and update data in databases and spreadsheets.

Travel and Coordination:

• Coordinate travel arrangements including booking flights accommodation and transportation.
• Prepare travel itineraries and ensure compliance with company policies.

Government and Legal Coordination:

• Process visas residency permits labor cards and other government documentation for the UAE.
• Handle renewals of leases licenses PO Box renewals tenancy contracts and Ejari renewals.
• Coordinate with governmental agencies for approvals and inspections.

Procurement and Maintenance:

• Search for new office spaces and showrooms.
• Handle utility bills fleet fines pest control and sanitization works.
• Oversee maintenance works and coordinate with finance for payments.

Consultancies:

• Assist in setting up international branches and visa applications.
• Coordinate with vendors for maintenance renovations and expansions.

Other Responsibilities:

• Perform other tasks as assigned by the supervisor.

Education and Qualifications:

• Bachelors degree in business administration or related field.
• Experience as an executive assistant or in a similar administrative role.

Skills Required:

• Proficiency in English and Urdu or Hindi (Arabic preferred).
• Strong negotiation and critical thinking skills.
• Knowledge of local rules and regulations (RTA MOHRE Courts etc.).
• Excellent organizational and timemanagement skills.
• Ability to handle confidential information with discretion.

Benefits:

• Competitive salary: 4500 AED to 5500 AED.
• Health insurance.
• Professional development opportunities.
• Friendly and collaborative work environment

Remote Work :

No