Administration Executive - Al-Futtaim
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Job Description
Job Requisition ID: 163545
Established in the 1930s as a trading business AlFuttaim Group today is one of the most diversified and progressive privately held regional businesses headquartered in Dubai United Arab Emirates. Structured into five operating divisions; automotive financial services real estate retail and healthcare; employing more than 35000 employees across more than 20 countries in the Middle East Asia and Africa AlFuttaim Group partners with over 200 of the worlds most admired and innovative brands. AlFuttaim Groups entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect excellence collaboration and integrity; AlFuttaim Group continues to enrich the lives and aspirations of our customers each and every day
Overview of the role:
The Administration Executive is responsible for providing comprehensive administrative support to the HR team and ensuring efficient office operations within AFC. This role involves managing HR records responding to employee queries overseeing administrative tasks and supporting various operational activities related to IT assets stationary biometric records and financial administration.
What you will do:
- Maintain accurate Admin records address employee queries and assist with Workmen Compensation Claims.
- Manage biometric time records inventory and procurement of IT assets stationery and pantry items.
- Prepare purchase orders validate vendor invoices and ensure payment accuracy.
- Ensure adherence to safety quality and environmental procedures and support related initiatives.
- Coordinate with camp supervisors inspect camps verify invoices and ensure satisfactory completion of contracted jobs.
- Prepare monthly visit and cost comparison reports update employee lists and track Employee Relations cases.
- Follow up with accounts for timely payments and maintain records of associate complaints and actions.
Required Skills to be successful:
Minimum Experience:
- 5 years experience in an administrative role in a large organisation.
Behavioural Competencies:
- Strong organizational skills with the ability to prioritize tasks
- Reporting and presentation skills
- Excellent communication and interpersonal skills.
What equips you for the role:
Minimum Qualifications and Knowledge:
- Bachelors degree in in any related discipline Commerce Business Administration etc.
- Knowledge of UAE Labour Law and regulations.
- Working knowledge of SAP / Oracle HRMS is required.
- Excellent excel skills.
About AlFuttaim Engineering & Technologies
AlFuttaim Engineering & Technologies offers customers complete engineering and systems integration solutions.
The Engineering arm operates in the UAE Qatar Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning scaffolding and access solutions elevators and escalators control and life safety facilities management building products MEP Energy Management Technology Infrastructure and Digital Transformation.
The Technologies division provides complete business solutions to large medium and small customers that include contact centre solutions business applications business intelligence data management advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony ELV systems networking solutions professional audiovisual solutions and managed services.
These solutions are further complemented by services that include project management installation testing commissioning and aftersales maintenance contracts.
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Employment Type
Full Time
